Job Summary

We are seeking a knowledgeable Accountant to join our team. In this role, you will document the company’s financial transactions, prepare financial statements, and manage payroll. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.

Responsibilities
Payroll Specialist is responsible for maintaining accurate, complete, and confidential financial and payroll records for the school and two mosques. The position manages day-to-day bookkeeping, accounts payable, account reconciliations, payroll administration, financial reporting, and financial recordkeeping using QuickBooks and other applicable systems.

The position is responsible for ensuring that transactions are properly recorded and allocated to the appropriate entity, department, program, or account and that financial records remain organized, accurate, and current.

Key Responsibilities

• Maintain accurate and up-to-date financial records for the school and two mosques.
• Record financial transactions in QuickBooks and ensure proper classification and allocation of income and expenses.
• Maintain appropriate separation and tracking of financial activity among the school, mosques, departments, programs, and other applicable accounts.
• Manage accounts payable, including reviewing vendor invoices, verifying charges and approvals, and expenses, tracking due dates, and preparing payments.
• Maintain organized records of vendor invoices, receipts, reimbursements, payment confirmations, contracts, and other supporting documentation.
• Perform monthly bank, credit card, and other account reconciliations and promptly investigate and resolve discrepancies.
• Process payroll accurately and on schedule, including regular wages, overtime, deductions, reimbursements, and other approved payroll adjustments.
• Maintain accurate employee payroll records, compensation information, deductions, direct deposits, and related documentation.
• Review payroll and timekeeping records for accuracy before payroll is processed and identify discrepancies requiring correction or management approval.
• Track accounts payable and outstanding financial obligations and assist management with monitoring cash flow.
• Record and properly categorize donations, contributions, tuition and fees, program income, and other organizational revenue, as applicable.
• Prepare periodic financial summaries, expense reports, account balances, payroll reports, and other reports requested by management.
• Assist with budget preparation, budget-to-actual monitoring, financial planning, and cash-flow tracking.
• Monitor financial records for unusual transactions, duplicate payments, missing documentation, incorrect allocations, or other discrepancies and promptly report concerns to management.
• Assist with month-end and year-end closing procedures.
• Prepare and organize financial records and supporting documentation for accountants, auditors, government agencies, and other authorized reviews.
• Coordinate with external accountants, payroll providers, auditors, banks, vendors, and other financial service providers as authorized by management.
• Maintain an organized financial filing and record-retention system so documentation can be readily retrieved for audits, reviews, and compliance purposes.
• Follow established internal controls, approval procedures, financial policies, and applicable payroll, tax, and recordkeeping requirements.
• Maintain strict confidentiality and security of financial, payroll, employee, banking, donor, and organizational information.
• Perform other bookkeeping, payroll, and financial administrative responsibilities reasonably related to the position as assigned by management.

Qualifications

Bachelor’s degree in accounting or a related field
Previous experience as an accountant, bookkeeper, or similar position
Knowledge of generally accepted accounting principles (GAAP)
Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
Strong mathematical and analytical skills
Excellent attention to detail, time management, and communication skills

ISLAMIC CULTURAL CENTER SCHOOL INC

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