In Mangone Law Firm, excellence is intentional, quality is uncompromised, and going above and beyond is part of who we are.

Are you ready for a role where excellence, purpose, and impact come together every single day?

This is not a traditional assistant role.

We are looking for a highly intelligent, operationally elite, deeply trustworthy Executive Assistant who can become the CEO’s right hand and help transform fast-moving vision into organized execution.

If you thrive in high-performance environments, naturally anticipate needs before they are spoken, and find satisfaction in bringing order and follow-through, this may be the most meaningful role of your career.

This position requires exceptional discretion, emotional maturity, operational excellence, and the ability to protect and optimize the time, priorities, and energy of a visionary CEO leading a rapidly growing law firm.

About Us

Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S.

We proudly represent immigrants nationwide and are deeply committed to delivering premium client service with empathy, urgency, and excellence.

Our company is built on strong values, high standards, and a culture of accountability, continuous improvement, and ownership.

🌟 Inc. 5000 Honoree – 2025 🌟
Mangone Law Firm is proud to be recognized among America’s fastest-growing private companies.

We are building something meaningful, ambitious, and long-term — and we are looking for exceptional people who are ready to grow with us.

About the Role

This is a fully on-site position based in Morris Plains, New Jersey.

The Executive Assistant to the CEO will serve as a strategic operational partner responsible for creating structure, organization, prioritization, and follow-through in a fast-paced executive environment.

This role combines:

Executive support
High-level coordination
Personal assistance
Operational follow-through
Calendar and stakeholder management
Travel logistics
Confidential personal support

You will be trusted with highly sensitive information and expected to operate with professionalism, discretion, precision, and sound judgment at all times.

This role is ideal for someone who:

Naturally notices details others miss
Finds fulfillment in organization and anticipation
Can remain calm under pressure
Is extremely reliable and execution-oriented
Does not need constant supervision or reminders
Understands how to protect a leader’s time, focus, privacy, and energy

What Success Looks Like in This Role

Success in this position means:

The CEO is consistently prepared, informed, and protected
Nothing falls through the cracks
Priorities are tracked and completed proactively
Schedules, travel, logistics, and stakeholders are coordinated seamlessly
Sensitive information remains fully confidential
Problems are solved before they escalate
The environment around the CEO becomes more organized, stable, and efficient

Key Responsibilities

Executive & Strategic Support

Manage an extremely dynamic and fast-changing calendar with precision
Coordinate meetings, priorities, deadlines, and executive follow-ups
Organize communications and ensure timely responses and accountability
Track projects, action items, and pending deliverables with a zero-drop mentality

Stakeholder & Communication Management

Serve as a liaison between the CEO and internal/external stakeholders
Coordinate appointments, calls, meetings, and sensitive communications
Help protect the CEO’s focus and schedule by prioritizing requests appropriately

Personal Assistance & Lifestyle Coordination

Coordinate personal appointments, errands, reservations, vendors, and household logistics
Assist with family-related scheduling and occasional personal support tasks
Anticipate needs and proactively solve logistical problems before they arise

Travel & Logistics

Coordinate complex domestic and international travel itineraries
Manage flights, accommodations, transportation, reservations, and travel changes efficiently

Administrative Excellence

Draft, proofread, translate, and organize documents and communications in English and Spanish
Maintain organization systems, calendars, files, reminders, and operational workflows

Requirements

Experience

1 year of experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, or similar high-responsibility role
Experience supporting executives in fast-paced environments strongly preferred

Language

Professional or native fluency in both English and Spanish is mandatory

Technical Skills

Strong command of Google Workspace, Microsoft Office Suite, Slack, and project management systems
Strong organizational and written communication skills

Critical Soft Skills

Exceptional discretion and confidentiality
High emotional intelligence and maturity
Extreme attention to detail
Anticipation and proactive thinking
Calmness under pressure
Strong prioritization skills
Reliability and follow-through
Ability to adapt quickly without becoming emotionally overwhelmed

This Role Is NOT Ideal For Someone Who:

Needs constant direction or reminders
Gets overwhelmed easily by changing priorities
Struggles with organization or follow-through
Prefers highly repetitive work with little urgency
Has difficulty handling confidential or sensitive information
Needs excessive recognition or visibility to stay motivated

Why Join Mangone Law Firm?

Competitive Compensation: $50,000 to $70,000

Meaningful Impact

Help build a company that is changing lives every single day.

High-Performance Culture

Work alongside ambitious, growth-oriented professionals who care deeply about excellence.

Growth & Development

Access continuous learning, leadership exposure, and professional growth opportunities.

Comprehensive Benefits

We believe exceptional people deserve exceptional support. That’s why we invest in the well-being, growth, and long-term success of our team members through a highly competitive benefits package designed to provide stability, development, and rewarding career growth.

Our benefits include:

Health, dental, and life insurance coverage
401(k) with employer matching
Pension plan
Paid time off, holidays, and sick leave
Tuition reimbursement and continuous professional development support
Profit sharing opportunities tied to the company’s growth and success
Direct exposure to executive leadership and high-level operations
Career growth opportunities within one of the fastest-growing immigration law firms in the country
A high-performance, team-oriented culture that values excellence, accountability, and long-term professional development
The opportunity to play a meaningful role in a mission-driven organization that changes lives every single day

Final Note

This role is not about simply managing tasks.

It is about becoming a trusted operational extension of a high-performing CEO.

If you are highly organized, deeply trustworthy, operationally sharp, emotionally mature, and capable of bringing stability and execution to a fast-moving environment, we encourage you to apply.

¡Apply now and help us build a future where every client has a fighting chance!

Mangone Law Firm

Latest Jobs

Bilingual Executive Assistant to the CEO