Description

The Property Management Purchasing Specialist supports the Property Management team by sourcing, contracting, and managing vendors and materials related to the operation, maintenance, and improvement of residential properties. This role is heavily focused on property services—including maintenance, turns, renovations, and facilities support—and owns vendor procurement, contract administration, and purchasing activities that ensure properties are maintained efficiently, compliantly, and cost-effectively.

Contract Administration

Develop scopes of work and evaluate contractor proposals for property maintenance, repairs, and capital projects
Lead vendor negotiations and administer contracts from initiation through execution
Prepare, process, and manage contractor and vendor agreements (including property service vendors)
Track and organize all recurring contracts by expiration dates
Ensure compliance with contractual terms and conditions
Maintain organized, accessible contract files across all properties

Purchasing and Procurement

Identify, vet, and onboard property services, maintenance, and facilities suppliers and subcontractors
Solicit and evaluate bids, proposals, and quotes; negotiate pricing, terms, and delivery schedules
Submit and track purchase orders; oversee the purchase request process
Support the Property Management team with purchasing needs related to repairs, turns, and ongoing property operations
Develop and continuously improve purchasing procedures and internal controls
Oversee vendor performance and relationships to ensure timely and high-quality delivery of goods and services
Manage inventory levels and restocking protocols
Administer the Purchase Order (PO) system, including the development of procedures and training of staff
Conduct site visits to assess inventory needs and vendor performance for specific properties

Project Management Projects

Support the EVP with high-priority or ad hoc special projects as assigned
Support the Leasing and Marketing Manager with special projects, Leasing AI technology, property management initiatives and lease administration.
All other duties as assigned

Benefits: Medical, Vision, Dental; 401k; Life Insurance; PTO & Paid Holidays

Salary Description: $70,000 - $75,000 annually

Requirements

Skills and Knowledge

Strong working knowledge of purchasing, vendor management, and contract administration
Excellent negotiation and organizational skills
Familiarity with safety regulations, inspection processes, and regulatory permits
Proficiency in Microsoft Office Suite; Yardi experience preferred but not required
Proven ability to work independently and manage multiple priorities simultaneously

Education and Experience

Associate degree or higher in Business, Supply Chain Management, or a related field
3-5 years of relevant experience in procurement or contract administration
Experience supporting property management, facilities, maintenance, or construction environments strongly preferred

PRC Management Co., Inc.

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Property Management Purchasing Specialist