Description

Job Summary

The program accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs.

Job Responsibilities

For new programs – read request for proposal, obtain an understanding of the funding/budget parameters, and develop a budget and budget narrative based on those parameters with the Comptroller.
For existing programs – analyze new budget against past performance and understand variances.
Work with program directors and Program Planning, Research and Evaluation (PPR&E) to determine staff and program-specific costs as necessary for both new and existing program budgets.
Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements, including cash and in-kind match requirements.
Ensure all costs associated with grant are properly recorded and all costs charged against the grant are accurate.
Analyze costs against budget to ensure in line and variances are understood and properly communicated.
Prepare program accounting spreadsheet for assigned programs on a monthly basis.
Review accounting spreadsheets with Comptroller on a monthly basis. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
Host monthly budget review meetings with program directors and PPR&E on a monthly basis to review accounting spreadsheets. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
Prepare vouchers/billings for assigned contracts/grants within timeline of agreement.
Prepare budgets and related documents for new contract proposals as assigned.
Prepare contract related reports for assigned programs on a timely basis.
Prepare Medicaid billings for assigned Medicaid funded programs, and process Medicaid re-bills as needed.
Assist Comptroller with a monthly analysis of open Accounts Receivable balances. Follow up with funders regarding outstanding billings.
Perform all other duties as assigned by the Comptroller.
Attend / support ULR/EDC events and fund raising functions.

Requirements

Associate’s Degree in Accounting with at least 3 years of experience in general accounting and/or grant/contract management. OR
Bachelor’s degree in Accounting with at least 2 years of experience in general accounting and/or grant/contract management.
Ability to read contracts, summarize the accounting and financial reporting requirements, and translate that information into appropriate accounting entries and transactions
Experience managing federal, state, and local program accounts is a plus
Ability to function effectively as part of a team
Strong analytical skills and attention to detail
Ability to interface with external vendors
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple, competing tasks and demands
Excellent written and verbal communication skills
Must be customer service oriented
Excellent interpersonal skills and ability to work well as a team
Proficiency with Microsoft Word and Excel. Experience with Business Central is a plus

URBAN LEAGUE OF ROCHESTER NY INC

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