Position Overview
The Administrative Assistant to Director provides daily administrative and operational support to help the Director stay informed, organized, and prepared. This role owns reporting follow-up, meeting coordination, department communication, and task tracking while working closely with managers across Custom Shop, CNC, Illume/Pantry, and other operational teams. This is not a formal leadership role, but it requires strong follow-through, professionalism, and the ability to support communication across departments.
Schedule: Monday to Thursday 7:30am-4:30pm and Friday 7:30am-12:00pm
Key Responsibilities
- Prepare, review, collect, and follow up on daily and monthly operational reports to keep the Director informed.
- Post daily updates and report information in the Pulse Center before 10:00 AM.
- Track department performance, safety updates, staffing needs, vacation requests, and other operational concerns for Director review.
- Manage the Director’s calendar, meeting schedule, reminders, and schedule changes to support timely communication and attendance.
- Attend meetings with managers and leadership teams, take clear notes, and follow up on assigned action items.
- Communicate with managers across departments to gather information, follow up on needs, and support daily operations.
- Create, update, and improve reports, workflows, and tracking systems using Asana, Teams, Microsoft Excel, Microsoft Word, and company systems.
- Walk the warehouse regularly to gather updates, follow up on operational needs, and support communication between English- and Spanish-speaking employees and management.
Qualifications
- Must be bilingual in English and Spanish, with the ability to translate daily communication, meetings, instructions, and reports as needed.
- Strong organizational, time management, and follow-up skills.
- Clear verbal and written communication skills with a professional and dependable approach.
- Ability to multitask, prioritize, and meet deadlines in a fast-paced warehouse environment.
- Experience using Microsoft Excel, Microsoft Word, Asana, Teams, reporting tools, or similar systems.
- Strong attention to detail, problem-solving ability, and willingness to improve current processes.
- Comfortable walking throughout the warehouse and working closely with multiple departments and management teams.
Why Fabuwood?
Fabuwood is a leading cabinet manufacturer based in Newark, New Jersey, serving a nationwide network of dealers across the United States and Canada. We leverage technology and operational excellence to deliver high-quality products efficiently, while fostering a collaborative environment where employees are supported in their growth and success.
