Job Title: Accounting Assistant
Job Description
This role supports the accounting and billing functions by organizing backup documentation, performing accurate data entry, and assisting with general office operations. The Accounting Assistant ensures timely and precise processing of invoices, credit card statements, and daily mail while contributing to a well-organized and efficient workplace.
Responsibilities
- Prepare and organize backup documentation for billing invoices and credit card statements to ensure accurate and complete records.
- Enter financial data into the accounting system and perform data entry tasks in Excel with a high level of accuracy.
- Maintain organized filing systems for accounting and administrative documents.
- Pull and provide backup documentation needed for billing and related financial processes.
- Prepare and write up payment cover sheets to support accounts payable processing.
- Process daily incoming and outgoing mail to ensure timely distribution and dispatch.
- Answer phones on a light basis and route calls or take messages as needed.
- Create and maintain file folders for accounting and general office records.
- Track compliance with certificates of insurance and lien waivers and follow up as needed to maintain current documentation.
- Assist with ordering office supplies, including kitchen, bathroom, and general office items, to ensure adequate stock levels.
- Load and unload the dishwasher daily to maintain a clean and organized kitchen area.
- Collaborate with accounting and office staff to support accounts payable, accounts receivable, and billing activities.
- Demonstrate a proactive mindset by identifying additional tasks and asking how to assist further when primary responsibilities are complete.
Essential Skills
- Experience with data entry in accounting systems and spreadsheets.
- Hands-on experience with billing processes.
- Knowledge of accounts payable and accounts receivable functions.
- Experience or familiarity working in the construction industry.
- ERP system experience in an accounting or financial environment.
- Proficiency in Microsoft Excel, including performing calculations, using VLOOKUP functions, and creating or working with pivot tables.
- Strong organizational skills for filing and document management.
Work Environment
This position offers flexibility in hours and days worked while targeting approximately 40 hours per week. The role operates in an office environment that relies on an accounting system, ERP software, and Microsoft Excel for daily work.
Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.
Job Type & Location
This is a Contract position based out of Cranbury, NJ.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cranbury,NJ.
Application Deadline
This position is anticipated to close on Aug 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
