Front Desk Associate

Art of Problem Solving • Part-time • Millburn, New Jersey, United States • 1w ago

Join Our AoPS Academy as a Front Desk Associate!

As part-time front desk staff at our Millburn campus located in Short Hills, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly.

The Front Desk Associate will:

Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member
Warmly welcome both current and prospective students and their families
Manage and respond to customer inquiries both by phone and email
Maintain multiple calendars, schedule meetings and ensure everything is up-to-date
Use internal database to generate reports and lists, and perform data entry tasks
Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups
Organize and prepare classroom and office supplies
Take inventory to support campus operations
Supervise students between classes
Perform light cleaning duties and tidying up the facility
Assume responsibility for the organization, operation, and appearance of the lobby and front desk area
Assist full-time staff with other campus procedures to ensure things are running smoothly
Participate in occasional outreach/inreach opportunities
Other duties as assigned

The ideal candidate has:

Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred
Strong organizational and computer skills
Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage
Establish and maintain positive, effective working relationships with students, parents, staff, and the general public
Ability to work both independently and collaboratively
Maintain flexibility to effectively solve problems under pressure
Administrative and/or customer service experience
Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.)
Motivated to learn new technologies
Maintain customer confidentiality
Excited about our mission of motivating high-performing students
Lift up to 25lbs

Work schedule:

This is an in-person, part-time position at our Millburn location. Front Desk hours are Monday through Sunday during the academic year with Monday through Friday during the summer.

Our team is currently seeking candidates that can work the following days and hours during the academic year:

2026 Summer | Jul. 06, 2026 – Aug. 30, 2026

Day	Hours (ET)
Monday–Friday	9:00AM - 6:00 PM (4-8 hour shifts)

2026–2027 Academic Year | Aug. 31, 2026 – Jun. 13, 2027

Day	Hours (ET)
Sunday	9:00 AM - 5:00 PM (4-8 hour shifts)
Monday–Thursday	12:45 PM - 8:45 PM (4-8 hour shifts)

Campus Location:

This is an in-person position at our Millburn Campus (788 Morris Tpke. First Floor, Short Hills, NJ. 07078).
Candidates must be located in Millburn/Short Hills, NJ or the surrounding area and must be able to commute to our campus.

Why join AoPS:

Pay Rate: 19.44 - 19.89/hour
Impact: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers
Culture: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education
Benefits: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions
Future Planning: 401(k) retirement plan with company match
Quality of Life: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer

About AoPS Academy

AoPS Academy is a year-round educational enrichment program.
Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies.
AoPS Academy is a program of Art of Problem Solving, a global leader in K–12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning.
We have opened 20+ academies across the nation since 2016 and are still growing!

Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.