Senior Manager, Elections Operations & Governance

IEEE • Full-time • Piscataway, New Jersey, United States • 3w ago

Job Summary
The Senior Manager, Elections Operations & Governance, advances the IEEE Annual Election by working with key leaders, volunteers, and staff to deliver a secure, transparent, and continuously improving IEEE Annual Election experience. This role supports the Election Oversight and Tellers Committees and their programs through comprehensive management, evaluation, and continuous improvement. The role oversees large campaign events and election communications, reviews allegations of election-related misconduct, and advises on elections and candidate campaign programs across IEEE. This person serves as a subject-matter expert in end-to-end election management, related technology, and governance.

This position requires strong program management capability, governance fluency, excellent communication skills, and the ability to manage sensitive and confidential information. The Senior Manager reports to the Senior Director of Governance and manages two or more direct reports, with matrix influence across the organization.

Key Responsibilities

Strategy & Program Management (70%25)
Works with suppliers and stakeholders to identify and execute cost and performance improvement strategies.
Collaborates with volunteers and staff to refine election strategy, develop new initiatives, and strengthen IEEE's election-related governance.
Assists the Sr. Director with strategic initiatives, policy development, and procedure creation for assigned committees and programs.
Leads and improves elections-related special projects as assigned to deliver high-quality programming.
Oversees the day-to-day operations of the IEEE Annual Election, coordinating with leadership, candidates, staff, and external vendors including the annual election ballot vendor.
Partners with IEEE Information Technology (IT), Creative Services, IEEE.tv, the Contact Center, and others to produce accurate, appealing annual election materials (e.g., candidates' web pages, ballots, videos) and ensure member support.
Leads the development of the elections communications plan; oversees the content creation and updates to election webpages; partners with OUs to ensure alignment.
Oversees candidate activities including the President-Elect Campaign forums, invitations for presentations and publications, travel budgets, expense reports, and negotiations with candidates and volunteers.
Advises OU leadership and staff on elections, and advises and assists with OU candidates’ campaign programs to ensure adherence to governing documents.
Committee Management & People Leadership (20%25)
As Staff Secretary to the IEEE Election Oversight Committee (EOC), develops agendas, prepares and distributes materials, manages follow-up, and coordinates meetings.
Facilitates the EOC's responsibilities in adjudicating election-related matters, provides guidance and high-level support, ensures timely resolution of all electioneering issues, and tracks and reports outcomes.
Manages two direct reports and a matrix report; builds a performance-oriented, accountable team culture; oversees performance planning, appraisal, and career-pathing. Advises other staff working on elections-related projects.
Provides coaching, guidance, and development opportunities to strengthen governance and elections expertise across the team.
Oversees the staff responsible for the Tellers Committee, the candidate Campaign Program, and electioneering reports.
Administration & Process Management (10%25)
Co-develops and manages departmental budgets, financial forecasts, and vendor contracts.
Reviews and analyzes processes and procedures; recommends improvements to enhance elections-related governance efficiency, program impact,and technology utilization.
Manages additional activities and projects as assigned to support organizational goals.

Travel Information

20%25 Domestic and International Must be able to travel internationally and domestically. Estimate 2-5 times per year. This may include nights and weekends.

Education

Bachelor's degree or equivalent experience in a related field such as communications or business administration, and/or equivalent relevant experience Req

Work Experience

7-10 years of experience working in a professional office environment Req
Employment in professional society or non government organization Req
Experience with project management skills, budgeting and forecasting and familiarity working with and interpreting governing documents/policies Req

Licenses and Certifications

Project Management Professional (PMP) or Certified Association Executive (CAE) Pref

Skills and Requirements

Project management knowledge
Experience creating, editing, and maintaining governing documents/policies
Demonstrated success with committee management and volunteer/stakeholder engagement
Strategic thinker with strong execution discipline
Ability to work effectively in cross-functional/solution-oriented teams.
Excellent verbal and written communication skills; strong motivational skills to empower the volunteer committee.
Outstanding organizational skills, ability to manage several projects under tight deadlines.
Highest degree of professionalism when handling sensitive and/or confidential matters.
Technologically savvy; proficiency with MS Office Suite; and QA testing experience preferred; some coding knowledge a plus.

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

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