Clinical Staff Coordinator - Per Diem, Nights 7p-7a, Nursing Administration, Atlantic Health Overlook Medical Center

Atlantic Health System • Part-time • Summit, New Jersey, United States • 5h ago

Responsibilities

Perform daily staffing for all bedded units.
Track and assign the Float Pool staff to the appropriate units
Maintain all staffing sheets/ census and 1:1 assignment
Call each nursing unit to verify staffing every 4 hours
Take all sick calls/ unexcused absence for staff in house (Nursing Units only)
Ensure that these sick calls are entered into API
Call/ notify the unit of sick call
Enter and update staffing changes for all bedded nursing units in API
Track all census information for (3) three shifts
Track/ document cancellation of Float Pool/ Bedded unit staff
Maintain holiday schedule for Float Pool staff, and assign holidays when necessary
Work with Float Pool staff to cover in house needs.
Identify hard to fill roles and take the proactive actions to fill those shifts
Send out a Broadcast message to staff if needed using Trusted app
Provide feedback to Float Pool manager about float staff when needed
Assist new Float Pool staff with API self-scheduling as needed
If census is high cancel Float Pool staff 2 hours before the start of their shift
Balance and maintain appropriate staff in the Float Pool in accordance with Float Pool Management
Organizes and prepares work schedules for Float Pool employees to ensure coverage and availability.
Verify hours worked for all agency staff
Maintain and fax agency time sheets to appropriate agency if needed
Maintain all private duty records and sign in sheets.
Maintain and track all mandatory training requirements for agency staff
Research discrepancies with Agency billing and Accounts Payable
Track and complete all agency invoices
Complete agency payroll in Magnet and API when appropriate
Maintain and track all the bedded units’ statistics for New Jersey Department of Health.
Post all statistics on the New Jersey state web site
Post all appropriate unit staffing numbers on all units
Communicate tardy and early swipes for all Float Pool Staff to management
Verify all Float Pool staff are fulfilling their required shifts
Verify Float Pool staff swipes in to correct cost center
Deal with complaints and questions regarding payroll from employees and upper management
Investigate and resolve any discrepancies in payroll for some Bedded Units
Maintain daily/monthly schedule changes for all Nursing Units.
Assist managers and coordinators with payroll (API) when necessary
Assist Unit Associate/ Assistant Nurse Manager with deceased patient form
Assist Funeral home with necessary paperwork for the removal of deceased patients
Contact Case Management when deceased patients are not removed in a reasonable time
Contact attending and pronouncing physician if paperwork is not completed
Maintain all deceased patient paperwork
Contact and fax all paperwork to Lab if patient’s family request an autopsy
Follow up with family members if autopsy paperwork is not completed in a timely manner
Document deceased patients on hold for Sharing Network

Requirements:

Must be reliable and dependable.
Knowledge of Staffing/ Scheduling/ Microsoft Excel
Excellent communication and interpersonal skills
Knowledge of Scheduling/ Payroll software
Experience with Staffing or similar position
Must be able to keep data confidential.
Able to work under stressful situation.
Must be extremely organized.

At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

Atlantic Health Morristown Medical Center, Morristown, NJ
Atlantic Health Overlook Medical Center, Summit, NJ
Atlantic Health Newton Medical Center, Newton, NJ
Atlantic Health Chilton Medical Center, Pompton Plains, NJ
Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
Atlantic Health Goryeb Children's Hospital, Morristown, NJ
Atlantic Health CentraState Healthcare System, Freehold, NJ
Atlantic Medical Group
Atlantic Visiting Nurse
Atlantic Mobile Health
Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

Chosen for 17 years by Fortune as one of the magazine’s “100 Best Companies to Work For."
Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the “World’s Best Hospitals” in 2026.
Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings.
Atlantic Health scored four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.
Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.
Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.
Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.
Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Named one of America's 50 Best Hospitals by Healthgrades, a World’s Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report.

Our Atlantic Neuroscience Institute is the region’s leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife® program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.

Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet® recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What’s more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

Team Member Benefits

Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
Life & AD&D Insurance.
Short-Term and Long-Term Disability (with options to supplement)
403(b) Retirement Plan: Employer match, additional non-elective contribution
PTO & Paid Sick Leave
Tuition Assistance, Advancement & Academic Advising
Parental, Adoption, Surrogacy Leave
Backup and On-Site Childcare
Well-Being Rewards
Employee Assistance Program (EAP)
Fertility Benefits, Healthy Pregnancy Program
Flexible Spending & Commuter Accounts
Pet, Home & Auto, Identity Theft and Legal Insurance

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.