DIRECTOR OF CONTRACTS

Valcor Engineering Corporation • Full-time • Springfield Township, New Jersey, United States • $140k - $180k / year • 4d ago

Position Summary

The Director of Contracts is responsible for leading contract administration, contract review, and related compliance activities across the organization. This role supports all Valcor business units by reviewing and negotiating customer and supplier contract terms, evaluating purchase order requirements, maintaining contract-related policies and procedures, supporting regulatory reporting, and partnering with cross-functional teams to ensure contract obligations are understood, approved, and executed in alignment with company requirements.

Essential Duties and Responsibilities

Contract Management

Review and negotiate contract terms and conditions for major customers across all Valcor business units.
Review incoming purchase orders for negotiated terms and conditions, government requirements, DPAS ratings, payment terms, export and customs classifications, and FAR/DFARS requirements.
Perform contractual reviews for RFP, RFQ, and RFI requests; identify exceptions and negotiate terms that support the best interests of the company.
Review and approve order transmittal forms for new contract purchase orders.
Complete, maintain, and submit Representations and Certifications and supplier questionnaires as required.
Maintain contract-related policies, procedures, records, and training requirements.
Oversee and manage Contracts staff, including day-to-day guidance, workload support, and performance of assigned contract administration activities.
Coordinate with outside legal counsel as needed on contractual matters.
Oversee the execution and administration of customer and supplier nondisclosure agreements.

Compliance and Regulatory Support

Oversee compliance-related reporting and requirements, including REACH, RoHS, Conflict Minerals, Extended Minerals Reporting Template (EMRT), Toxic Substances Control Act (TSCA), and rare earth minerals/elements.
Support Purchasing and Supplier Development with requirements related to rare earth magnets sourced from China.
Partner with IT on the implementation and approval of Cybersecurity Maturity Model Certification (CMMC) and Controlled Unclassified Information (CUI) requirements from the U.S. Department of Defense, with the goal of achieving Department of Defense Level 2 certification.

Systems and Administrative Responsibilities

Serve as the designated Exostar administrator for customer portal access, including annual subscription renewals, administration of new hardware OTP token devices, and annual renewal of active OTP devices.
Serve as the designated Haystack Gold database administrator, supporting the Valcor Aftermarket team by reviewing and researching NSN numbers and responding to U.S. Government procurement requests.
Maintain accurate records, documentation, and portal access information related to assigned contract, compliance, and administrative responsibilities.

Qualifications

Bachelor’s degree in Business Administration, Contracts Management, Supply Chain, Finance, Legal Studies, or a related field; equivalent combination of education and relevant experience may be considered.
Eight to ten years of progressive experience in contracts administration, contract management, government contracting, procurement, or a related business function.
Experience reviewing, negotiating, and administering commercial, government, customer, and supplier contract terms and conditions.
Working knowledge of FAR, DFARS, DPAS ratings, purchase order requirements, nondisclosure agreements, representations and certifications, and supplier questionnaires.
Experience supporting compliance-related reporting and requirements, including REACH, RoHS, Conflict Minerals, EMRT, TSCA, and rare earth minerals/elements.
Experience with customer portals, government procurement portals, or contract management systems; experience with Exostar and Haystack Gold is preferred.
Prior supervisory or team leadership experience preferred.
Experience supporting CMMC, CUI, or Department of Defense supplier requirements preferred.

Skills and Competencies

Strong contract review, negotiation, analytical, and problem-solving skills.
Excellent written and verbal communication skills, with the ability to explain contractual requirements clearly to internal and external stakeholders.
Strong attention to detail and the ability to manage multiple priorities, deadlines, and documentation requirements.
Sound business judgment and the ability to identify contractual, financial, compliance, and operational risks.
Ability to collaborate effectively with Accounting, Purchasing, Sales, Program Management, Engineering, IT, legal counsel, suppliers, and customers.
Proficiency with Microsoft Office applications and experience working with customer portals, supplier systems, and government databases.
Ability to maintain confidentiality and handle sensitive contractual, customer, supplier, and government-related information with discretion.
Strong organizational skills and the ability to maintain accurate records, policies, procedures, and compliance documentation.

Valcor's strength and reputation are the result of delivering cutting-edge, reliable products to customers with unique and hard-to-handle applications. Our heritage of more than seven decades of technical innovation and reliable performance is brought to bear on each and every product. Valcor's staff takes pride in applying their skills, with the latest technology and equipment, to create truly superior offerings.

Valcor is much more than just a place to work. Valcor has cultivated a unique environment – called “One Valcor” where employees are both technically challenged and experience the everyday benefits of a successful company in the aircraft, space, and industrial segments. We work hard as the “One Valcor” team and it is demonstrated by our more 60 years of continued success.

Come join our team and experience the rewards of our experience and innovation

All candidates must meet the US persons criteria.

Please note: The salary range is based on our market pay structure. However, individual salaries are determined by a variety of factors including, but not limited to, business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At Valcor Engineering, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 30+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; long term disability coverage; and life and accident insurance. We also have an employee assistance program. Our leave programs include Vacation and PTO time off, paid holidays, as well as other types such as bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. All qualified applicants will be considered for employment without regard to these characteristics.