Office Manager

Breaking Ground • Full-time • New York, New York, United States • $19.23 / hour • 1w ago

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

The Safe Options Support (SOS) programaddresses the needs of individuals experiencing homelessness on the streets and in public transit locations by offering direct linkages to services that address their immediate needs and providing support during the transition from street homelessness to stable housing.

The project relies on consistent cross-system collaboration for data sharing, care plan coordinator, and accessing community-based resources.

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Groundstaff, the community, and clients who are chronically street homeless. The Office Manageris responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data.

This is a 35 hour work week. This position travels to multiple locations.

ESSENTIAL DUTIES:

Greet guests, direct them to appropriate staff, and provide information
Maintain petty cash, billing, check requests, and Metro cards
Maintain facility and staff activity calendars
Track vacations
Keep an updated file of vendors
Order and track supplies
Maintain filing system including client data
Order and keep an inventory of office supplies
Answer phones, direct calls, and take messages
Attend meetings and take notes
Coordinate events
Performs other related duties as assigned

MINIMUM QUALIFICATIONS:

Bachelor’s degree or equivalent experience
Excellent interpersonal and problem-solving skills
Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs 
Excellent writing and communication skills 
Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations
Preferred: bilingual in Spanish and English
Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred