Overview
Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
The Medical Staff Coordinator provides support to the JFK Medical Center Medical/Dental Staff to include the application process, credentialing, and reappointments. Also provides support to various Department and Division meetings to include meeting preparation, notice and minutes. Maintains demographics using Echo software. Supports Vice President Medical Affairs and Vice President Medical/Dental Staff.
This position is hybrid, with a weekly schedule, approximately 10-20 hours per week based upon projects. Hours would have flexibility
Responsibilities
A day in the life of a Medical Staff Coordinator at Hackensack Meridian Health includes:
- Maintain the calendar for SVP for Medical Affairs. Screen, sort and prioritize mail and phone messages. Assist members of medical/dental staff as needed. Accurately maintain physician database including demographics, licensure, and CMEs. Maintain files for medical/dental staff ensuring that all documents are on file and current. Input, maintain and distribute on-call schedules for the emergency room.
- Assist in Due Diligence on projects as needed. Assist and prepare for JCAHO surveys.
- Coordinate and support Chairman/Division Directors regarding medical staff meetings. Prepare and distribute agenda, meeting notices and materials and communicate to members prior to meetings. Attend department/division meetings as assigned and accurately record minutes. Provide support of committees as assigned.
- Track expired documents, enter CME credit, assist in medical/staff mailings, reappointments, applications, and various medical staff projects.
- Prepare and distribute application packets to new physicians. Accurately enter physician demographics into physician database. Verifies licenses, residencies, training, references, board certification, NPDB and other agencies, as required. Coordinate interviews with appropriate chairman/division directors. Attends meeting, records and transcribes minutes. Coordinates and prepares packets for new physician orientation.
- Coordinate and prepare materials for monthly meeting. Attends meetings, records and transcribes minutes. Prepares correspondence from Medical/Executive Committee actions. Provide administrative support to the President of the Medical/Dental staff as needed.
- Coordinates and prepares packet for monthly meeting. Attend meeting, records and transcribes minutes.
- Coordinate the reappointment process, including mailing, tracking, gathering of supporting documents, NPDB, tracking CMEs, meeting attendance, etc. Accurately entering updates in computer database. Ensuring Chairman/Division Directors sign off on reappointments. Distribute reappointment letters and filing of completed applications in physician files.
- Other duties and/or projects as assigned.
- Adheres to HMH Organizational competencies and standards of behavior.
Qualifications
Education, Knowledge, Skills and Abilities Required:
- High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
- Minimum 2 years experience in healthcare setting.
- Must have extensive computer knowledge.
- Proficient in Word, Excel, Powerpoint.
- Knowledge of medical terminology.
Education, Knowledge, Skills and Abilities Preferred:
- Experience in department of medical affairs preferred.
If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!
Starting Minimum Rate
Minimum rate of $25.77 Hourly
Job Posting Disclosure
HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.
