Associate Director, Revenue and Administration
Schedule
The working schedule for this position is Monday - Friday, 9AM -5PM with Saturday and Sunday off.
Who We Are
ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals.
We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.
Summary
The Associate Director of Revenue Administration supports the Director of Finance in overseeing financial operations across ACC, with a focus on philanthropic revenue, grants and restricted funds, veterinary clinic transactions, and shelter cash management. The position supervises the Finance Manager and serves as a direct link between Finance, Philanthropy, program leaders, the clinic and shelter managers. Under the Director of Finance’s direct supervision, the Associate Director strengthens revenue reconciliations and reporting, grant budgeting, and cash management internal controls as ACC continues to grow.
Required Qualifications:
- Bachelor’s degree in accounting, finance, business administration, or a related field required.
- At least seven years of progressive experience in accounting or finance, including responsibility for accounts receivables, grant management and reconciliation required.
- Experience managing grants or restricted funds, including expense tracking and financial reporting to funders.
- Experience reviewing revenue, payment transactions, deposits, and cash handling procedures across multiple locations or programs.
- Ability to investigate discrepancies, resolve issues with operational partners, and identify improvements to financial processes.
- Strong Excel skills and experience using an accounting or enterprise resource planning system.
- Excellent organizational ability, attention to detail and accuracy, ability to prioritize tasks, meet deadlines, and maintain consistent work quality.
- Flexibility and initiative to work independently and as part of a team, with a strong work ethic and high level of integrity.
Benefits
ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.
Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.
Please use this link for more details on our benefits package.
Essential Job Functions:
- Lead the reconciliation of Philanthropy revenue to Finance records and bank activity, investigating and resolving discrepancies with the appropriate teams.
- Oversee grant accounting and the financial monitoring of restricted funds, including the proper allocation of expenses among programs, grants, and funding sources.
- Review grant agreements with leadership, program teams, and Philanthropy to identify financial restrictions, required deliverables, and reporting deadlines.
Other Responsibilities:
- Meet monthly with program leaders to review revenue received, expenses incurred, available balances, and anticipated spending.
- Ensure accurate reallocations and adjustments upon review of data with program leaders and Philanthropy.
- Provide leadership with timely analysis of restricted funding and grant utilization.
- Collaborate with Program Directors to develop project budgets for grant proposals, aligning them with ACC’s chart of accounts and coordinating with Philanthropy on donor-specific formats.
- Track grant and restricted-fund expenses against approved budgets and information provided to donors to support accurate reporting.
- Maintain a reporting calendar for grants and restricted funds, in collaboration with Philanthropy
- Prepare the financial portion of grant and donor reports and collect financial information for reporting to stakeholders.
- Prepare schedules, reconciliations, and supporting documentation for the annual audit.
- Assist with month-end and year-end close activities, including account reviews, reconciliations, variance analysis, and follow-up on outstanding items.
- Assist the Director of Finance with ACC’s organization-wide budget preparation, forecasts, and budget-to-actual analysis.
- Support the Director of Finance with financial process improvements, special analyses, and other related responsibilities as assigned.
- Oversee the reconciliation of veterinary center transactions processed through the point-of-sale system (NCR), including transaction records, settlements, deposits, refunds, and revenue recorded in the accounting system.
- Lead the investigation and resolution of discrepancies in collaboration with the Veterinary Center Manager and Finance Manager.
- Under the Director of Finance’s supervision, strengthen cash management procedures and internal controls across the veterinary center and care centers.
- Review adherence to cash handling and reconciliation procedures, identify gaps, and work with managers to resolve them.
- Serve as the senior Finance contact for care center managers on cash handling, deposits, transaction documentation, and reconciliation issues.
- Identify recurring transaction and process issues, recommend solutions, and promptly escalate material discrepancies, control concerns, and unresolved matters to the Director of Finance.
- Supervise the Finance Manager by setting clear priorities and performance expectations, providing guidance and feedback, and evaluating performance.
- Complete other responsibilities as assigned by the Director of Finance.
Preferred Qualifications:
- Experience in nonprofit finance, including collaboration with a philanthropy or development department.
- Experience with NetSuite and NCR POS system experience is a plus.
Work Environment
At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. Animal Care Centers houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance.
ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet.
Reports to: Director of Finance
Overtime: This is a salaried position and is not eligible for overtime.
