Description
We believe…
Every project can make life better.
Strong relationships inspire great work.
We must push boundaries and explore new ideas.
Model the outcomes we aspire to create.
Only together can we give it our all.
At Vocon, we are proud of the diverse range of backgrounds, personalities, and passions that make up our team. But for all our differences, we are united by a core passion: creating designs that tell a story. We are an interdisciplinary team of thinkers, makers, doers and, most importantly, people. Our interdisciplinary team may have diverse backgrounds, but we speak with one voice. We share a passion for the power of design, and a commitment to collaboration at every stage of the creative process.
CONSTRUCTION ADMINISTRATOR DIRECTOR
The ideal candidate is......
The ideal candidate is a licensed architect, NCIDQ-certified interior designer, or experienced construction professional with 15+ years of commercial project experience and demonstrated expertise in construction administration, technical coordination, quality assurance, and team leadership. The position works closely with project managers, project architects, interior designers, Technical Directors, consultants, owners, and contractors to facilitate successful project delivery.
Overview
The Construction Administration Lead serves as a senior technical resource, overseeing construction-phase services across multiple projects and supporting project teams from design through constructability, coordination, and quality reviews. This role ensures that design intent is maintained throughout construction, proactively identifies project risks before documents are issued, and serves as a mentor to architects, interior designers, and construction administration staff.
Responsibilities
Construction Administration Leadership
- Manage construction administration services for multiple concurrent projects of varying size and complexity.
- Serve as the primary construction-phase liaison among owners, contractors, consultants, and project teams on the projects to which they are assigned.
- Act as a senior resource and mentor to project teams and CA administrators.
- Represent Vocon in construction progress meetings, generate site observations, lead the punch list process, and project closeout activities.
- Monitor construction progress and conformance with contract documents.
- Review and evaluate contractor applications for payment.
- Review the contractor change proposals, change orders, and construction claims, providing recommendations to project leadership.
- Facilitate timely resolution of field issues while maintaining project scope, budget, schedule, and design intent.
- Monitor and maintain internal project budgets and schedules.
- Coordinate with the Vocon Project Manager to comply with contract responsibilities, including client financial closeout documentation as needed.
Technical Review & Constructability
- Conduct constructability, coordination, and quality reviews during design and documentation phases.
- Identify design conflicts, code concerns, detailing issues, and potential construction risks before document issuance.
- Collaborate with project teams to improve document quality, completeness, and coordination across disciplines.
- Review drawings, specifications, and consultant deliverables for technical accuracy and constructability throughout the life of projects.
- Support value management exercises and evaluate alternative design or construction solutions.
- Contribute to the development and continuous improvement of firm-wide quality assurance and quality control standards.
Construction Documentation Support
Review and respond to RFIs, submittals, shop drawings, product data, and material samples in coordination with the project team.
- Act as a resource and mentor to provide clarity or resolution for project teams.
- Coordinate preparation of supplemental instructions, bulletins, sketches, and clarification documents in collaboration with the project team.
- Manage construction administration records, logs, field reports, and project documentation efforts.
- Provide interpretation of contract documents and assist in resolving technical issues throughout construction.
Mentorship & Staff Development
- Mentor project architects, designers, and construction administration professionals.
- Provide technical guidance related to detailing, documentation standards, constructability, and building systems across disciplines.
- Identify opportunities for staff training programs focused on document quality, construction administration processes, and lessons learned.
- Conduct project reviews and share best practices through continuing education avenues to strengthen technical capabilities across the firm while building trust across disciplines.
- Support career development by providing coaching, feedback, and technical leadership.
- Coordinate with the materials librarian to evaluate new and existing products for inclusion in the project scope.
Client & Business Support
- Build and maintain strong relationships with clients, contractors, consultants, and industry partners.
- Participate in project pursuits, interviews, and proposal development as a technical resource.
- Support firm initiatives focused on quality, risk management, operational excellence, and project delivery improvement.
Capabilities
- Demonstrated expertise in building systems, construction methods, materials, detailing, and code applications.
- Experience conducting constructability and quality reviews on complex ground-up and interior architecture projects.
- Proven ability to manage multiple projects simultaneously while maintaining responsiveness and attention to detail.
- Experience leading, mentoring, and developing technical staff.
- Excellent written, verbal, and mature interpersonal communication skills.
Requirements
Qualifications
- Bachelor's or Master's degree in Architecture, Interior Design, or Construction Management.
- Minimum 15 years of professional experience in commercial architecture, interior design, and/or construction administration.
- Extensive experience administering construction contracts and managing projects through construction completion on projects of multiple scales and complexity.
- Familiarity with BIM-based project delivery and multidisciplinary coordination processes.
- Licensed Architect, NCIDQ certification, or equivalent construction management credentials. (Preferred)
- Experience across multiple market sectors such as workplace, corporate interiors, hospitality, mixed-use, multifamily, and/or education. (Preferred)
- Experience with quality assurance/quality control programs and technical standards development. (Preferred)
This description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
