Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Administrative Assistant of East Mountain School (EMS) manages and coordinates all school office operations. Establish and maintain professional quality contacts with both internal and external customers. Manage and coordinate key office procedures such as meetings, correspondence, keeping accurate and up-to-date enrollment information, assists in maintaining the school's data bases, monthly tuition billing, and maintaining pupil and staff records in an orderly and confidential manner. Assist the Director/Principal and school administrators by coordinating all secretarial and clerical tasks required to support the various facets of the East Mountain School. Incorporates the organization's Mission, Values, and Service Standard Behavior guidelines in the fulfillment of all duties and responsibilities.

Responsibilities

A day in the life of a Administrative Assistant at Hackensack Meridian Health includes:

Manage and coordinate all school office procedures and operations.
Maintain the official school register and attendance forms, as well as provide the Finance Department with accurate data for billing purposes.
Maintain the school's enrollment database, keeping up-to-date records on new enrollments, withdrawals, terminations and district of residence.
Organize and coordinate the purchase requisition process, and track the receipt of all items ordered including the ordering, storage and distribution of office supplies.
Set up, maintain and prepare Student Records in the Administrative Software Management Program.
Maintains confidential files of all information pertinent to the Director/Principal, and School administrators.
Organize and schedule meetings in coordination with administrative and supervisory staff as needed. Maintain an easily accessible list of scheduled meetings.
Establish and maintain professional quality contacts with both internal and external customers. Coordinates tasks for the East Mountain School Department, including greeting East Mountain School visitors, directing them to appropriate staff, scheduling meetings, answering and directing telephone calls to appropriate staff, providing available information within the guidelines of strict confidentiality and/or triaging to appropriate staff.
Assist with the maintenance and processing of staff credentials (e.g. NJDOE criminal background processing and emergent hiring procedures).
Perform accurately and efficiently a variety of other general office and secretarial functions for School staff including scheduling of meetings, word processing of various daily, weekly, monthly and bi-monthly reports; copying; faxing; typing; collating; recording and filing.
Assist staff on an as-needed basis with computer and other technology-related questions (e.g., how to do certain functions, how to access information, how to generate reports, etc.)
Assist the staff as directed by the Director/Principal with planning special projects such as Parent/Teacher conferences, graduation, etc.
Provide direct secretarial support to the Director/Principal.
Complete assigned work in a timely fashion.
Assist Director/Principal with the maintenance of confidential files/information pertinent to the Director/Principal's office.
Assist the Director/Principal with internal personnel functions as needed
Provide services in a manner consistent with Carrier Clinic and East Mountain School policies regarding ethics and confidentiality.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
Two years experience working in a school or central office setting.
NJDOE Criminal History Review.
Excellent written and verbal communication skills.
Proficient computer skills that may include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

Associate's or Bachelor's Degree.
Three years experience working in a school or central office setting.

Licenses and Certifications Required:

Valid Driver's License from a USA state.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Starting Minimum Rate

Minimum rate of $23.13 Hourly

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

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Administrative Assistant, EMS S - Part Time - Day