Business Administrator/Board Secretary

District Profile: The Hamilton Township School District (Mercer County, NJ) has 23 schools, including 17 elementary, three (3) middle and three (3) high schools.  We serve approximately 12,300 students and have a dedicated and extraordinary staff, including approximately 1,270 certificated staff and 640 non-certificated staff.   

Position Description: To efficiently and effectively supervise, manage, and coordinate the entire Business Office and the district's business affairs, ensuring that all non-instructional and educational support services help to achieve the district's educational goals with available financial resources. The Business Administrator/Board Secretary will act as the chief fiscal officer and ensure absolute compliance with all local, state, and federal laws, directives, and Board of Education policies.

Qualifications:

• Possession of a valid New Jersey School Business Administrator Certificate or Certificate of Eligibility is mandatory. 
• Eligibility for a Chief School Administrator Certificate or a Certificate of Eligibility (preferred) in addition to the School Business Administrator certificate. 
• Minimum of five (5) years of successful school business management experience, preferably with a background in public school or governmental accounting and finance. 
• Demonstrated expertise in public school finance, budget preparation, and administration.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP), New Jersey school law, state reporting requirements, and audit standards.
• Familiarity with all aspects of school district operations, including purchasing, risk management, facilities planning, plant operations, transportation, grants (state and federal), and food services.
• Proven ability to lead financial operations, manage large budgets, and provide strategic financial leadership.
• Excellent organizational, communication (written and oral), presentation and interpersonal skills.
• Qualified Purchasing Agent (QPA) certification is preferred.

Responsibilities:

Budget and Finance

• Assist the Superintendent in the preparation and presentation of the annual school budget and administer all phases of the budget throughout the year.
• Serve as the general accountant for the Board, maintaining accurate and detailed accounts of all financial transactions as prescribed by statute and policy.
• Assume responsibility for the audit of all claims, invoices, and demands against the Board, presenting them for approval, and arranging for payment.
• Oversee the preparation of the district payroll and works with the Human Resources Office on employee benefit programs, including hospitalization, prescription, and medical plans.
• Manage the investment of Board funds in accordance with statute and policy.
• Oversee the financial reporting and compliance requirements for all state and federal grants.

Operations and Facilities

• Serve as the official purchasing agent of the Board, establishing procedures for the acquisition of supplies and equipment in accordance with the New Jersey Public School Contract Law.
• Administer the district’s comprehensive insurance and risk management program.
• Oversee the operation and maintenance of all school facilities, supervising custodial, grounds, facilities, and maintenance services, and ensuring compliance with all health and safety standards.
• Assist the Superintendent in the projection of facility needs, oversee all construction programs, and prepare and supervise the district’s Long-Range Facilities Master Plan, Facility Strategic Plan, and District Strategic Plan.
• Be responsible for the safe and efficient operation of the student transportation program.
• Oversee the management of the food service program.

Board Administration and Record Keeping

• Safeguard and maintain all records and papers of the Board, devising a system of recording and filing to guarantee the safety and availability of all reports, minutes, contracts, and official documents.
• Notify all Board members of regular and special meetings and ensure public notice of all Board Meetings is provided as required by the Open Public Meetings Act.
• Attend all Board meetings and record all proceedings, preparing the official meeting minutes and handling all official correspondence of the Board.
• Perform all duties related to school elections as required by law.
• Preside at the annual reorganization meeting of the Board until a President is elected and administer the Oath of Office to newly elected Board members.
• Serve as the Records Management Officer, responsible for the retention and destruction of public documents in accordance with state law.

Salary Range:  $185,000  to  $220,000            

Benefits: 

In addition to the base salary, eligible employees receive a comprehensive benefits package: 
including medical/vision, prescription and dental insurance, and paid time off.   Will be entered into the appropriate NJ Pension Program
 

Qualified candidates must submit a Resume when applying for this position in our Applitrack System. 

Interested candidates with applications in our Applitrack System must specifically "apply" for this position.
AA/EEO

*In accordance with S-414/A-3188 (http://www.njleg.state.nj.us/2018/Bills/S0500/414_R2.HTM),
school districts, charter schools, nonpublic schools, and contracted service providers (“employers”) are required to review the last twenty years of employment history of prospective employees to ascertain allegations of child abuse or sexual misconduct. It explicitly prohibits such employers from hiring a person serving in a position which involves regular contact with students unless the employer conducts a review of the employment history of the applicant by contacting former and current employers and requesting information regarding child abuse and sexual misconduct allegations.

*Appointed candidates are required to become a NJ resident within one year of starting the position as per P.L. 2011, c. 70. New Jersey First Act (https://www.nj.gov/labor/research-info/njfirst.shtml)