Job Opportunity - Administrative Assistant

Position Summary

Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or

corporate/facilities support functions. Act as a central point of contact for specific procurement

items/activities and support internal client and supply base requirement.

Job Elements & Position Responsibilities

Front Desk & Reception

Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
Answer and route incoming phone calls or inquiries with courtesy and efficiency
Manage visitor check-in procedures and maintain a welcoming front-office environment
Handle general inquiries and provide accurate information or direct requests appropriately
Support a seamless and positive first impression for all customers and guests

Administrative Support

Provide administrative assistance to leadership and cross-functional teams
Manage calendars, schedule meetings, and coordinate conference rooms
Collect mail and correspondence and distribute accordingly
Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished

Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.
Assist Human Resources in the planning, setting up and clean up activities for employee events and activities.

Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.
Perform other related duties as assigned, including clerical tasks for site director and personnel.

Required Qualifications

Education

• Associate or bachelor’s degree preferred, but not required.

• Proven experience in an administrative role.

• Demonstrated relationship management with third party value add service providers

• Demonstrated advancement in responsibility and authority

Skills

• Proficient with business computing tools including Microsoft Office Applications

• Familiarity with SAP and inventory control systems and practices

• Ability to consistently manage multiple priorities

• Excellent verbal and written communication skills

• Confidence and professionalism in all dealings, both internal and external stakeholders.

WHAT WE OFFER:

Competitive base salary and performance-based bonus plan.
An Exciting, Diverse and value based working environment
Award-winning Corporate University offering personal development and training opportunities.
Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

BE YOU. BE APTAR
Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age,
sex, disability, sexual orientation, race, religion or belief.

Aptar Group jobs

Administrative Assistant