The Beauty Bank is currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Responsibilities:

Provide comprehensive support to the CEO and other C-suites
Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
Take minutes on meetings, conferences, and appointments
Coordinate detailed travel arrangements, both domestic and international
Acting as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Handle sensitive matters with a high level of confidentiality and discretion
Provide off-hour support and high level of responsiveness
Manage one Administrative team member
Perform other clerical duties as needed

5-10+ years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
Experience working with UHNI preferred
Strong work ethic and confidentiality
Ability to follow directions, take initiative and proactively close loops
Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
Experience using AI
Solid verbal and written communication skills
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Adaptive and flexible mindset
Outstanding organizational and time management skills
Bilingual Korean/English preferred but not required

Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D)

Competitive 401(k) match

Paid time off (Vacation, Sick, Holiday, Summer Fridays)
Monthly birthday celebrations + other fun activities!

Daily subsidized meals

The Beuaty Bank LLC is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.

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Executive Assistant to the CEO