The Logistics Coordinator’s primary responsibility is the optimization of the logistics function for the designated Company vertical. The position’s responsibilities include overseeing import/export logistics and for ensuring timely delivery to maintain necessary inventory levels. In addition, the Logistics Coordinator focuses on strengthening customer relationships to facilitate the achievement of divisional sales targets.

Essential Duties and responsibilities*

Internal Relationship Management – Communication with 3^rd party service providers and colleagues to facilitate accurate orders

Communicates with warehouses, customs brokers, and freight contacts when necessary
Communicates with suppliers for the placement of orders
Interacts with Product Coordinators, Sales and Customer Service on a regular basis, to ensure timely delivery and accurate orders
Communicates with Customer Service to notify of product arrival/availability and provide them with certificates of analysis and other necessary information
Liaises with the Accounting department for payment and product receiving issues
Communicates with warehousing services to ensure proper receiving
Meets with Management, Product Coordinators and Customer Service for updates on product and supplier Information

Prioritization/Task Management – Prioritizes workload and effectively uses tracking tools to ensure the timely delivery of orders

Arranges and tracks domestic warehouse transfers as needed
Arranges and tracks direct shipments to customers as well as warehouse shipments
Arranges freight; correspondences with brokers and shipping lines to track shipments and help ensure on-time delivery

ERP/System Control– Ensures data integrity in ERP system, and with supplier communications

Enters, updates, and receives orders in the ERP System
Processes warehouse and intercompany transfers

Problem Solving/Continuous Improvement – Problem solves when issues arise, and strives to implement continuous improvement

Requests, addresses and follows up with non-conformance issues (NCRs) where applicable, such as credits, using proper protocols
Uses problem solving skills and knowledge of the logistics function to provide updates to necessary departments

Documentation Management– Ensures accuracy in reviewing and creating product documentation and acts on discrepancies

Utilizes training to compare certificates of analysis, to product specification sheets for approval
Obtains and checks Certificate of Origin documents where applicable for qualifying products
Adheres to Hazardous Materials, SDS, and Transportation of Dangerous Goods guidelines to ensure correct documentation and labelling
Accountable for obtaining required paperwork (Original Bill of Lading, Packing List, Standard Invoice, etc.)
Arranges for blind and double- blind shipments where applicable; creates necessary documents such as manual bills of lading and packing slips.

Other

Participate in ongoing personal development opportunities
Perform other duties as requested

Qualifications

Education: Minimum of a High School Diploma, Bachelor’s degree preferred, High School Diploma
Experience: 2-4 years of previous experience in Logistics required
Special training may be required to ensure product hazards are identified and risk of exposure is mitigated
Systems: Knowledge of ERP systems is preferred, but not mandatory; Software knowledge of Microsoft Office including Outlook, Word, Excel and Power Point
Lead by example Barentz’s culture and values
Demonstrated exceptional organizational, presentation, negotiation, interpersonal and communication skills
Must be self-motivated, high energy, engaging, positive and solutions focused
Effective and ability to adapt communication style to the audience as needed
Ability and desire to work in a team environment required
Must be able to effectively prioritize work assignments for self and others
Act legally and ethically in all professional relationships in dherence with Barentz’ culture, values and fundamentals

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Logistics Coordinator