Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
We are seeking a professional and highly organized Legal Receptionist to be the welcoming face and voice at our office. In this pivotal role, you will ensure smooth office operations by managing receptionist responsibilities, supporting administrative functions, and maintaining client confidentiality. If you thrive in a professional business environment, possess strong technical acumen, and can provide elevated concierge style customer service we invite you to join the our dynamic team. This role is 5 days a week onsite. Not eligible for hybrid or remote work.
Essential Job Responsibilities
Reception Services
Monitor reception desk, greet and route guests to appropriate locations, answer, and route internal and external calls
Create temp badges and vendor access passes, validate parking, make car reservations, maintain beverage stations, and maintain office phone list
Communicate medical emergencies and building security information to appropriate parties
Enter guests in the visitor management system
Data entry
Additional Admin duties as needed
Concierge Services -Support Firm professionals with responsibilities including but not limited to:
Binder or transcript production
Coordination of Print/Scan/Copy jobs
Production of Print/Scan/Copy jobs
Distribution of Print/Scan/Copy jobs
Fax communications
Incoming USPS and accountable mail distribution
Incoming and Outgoing mail processing
Light editing of documents
Ordering and stocking office supplies
Developing and maintaining supply par levels
Additional duties as requested
Conference Services
Ensure all conference room furniture and fixtures are properly secured, maintained, and stored
Adhere to daily reports for conference room set-ups and attend daily events meetings to review set-up requirements
Set-up and breakdown conference rooms as assigned by the Firm
Conference room equipment (chairs, whiteboards, easels, etc.) set-up and removal
Handle food/snack delivery and set-up, restock pantries and break rooms
Daily stocking of conference room office supplies
Daily stocking of kitchen and pantry areas
Daily clean-up and organization of conference rooms and kitchens
Qualifications & Requirements
High School Diploma or GED
Minimum of 3 years work experience as a Receptionist, preferably in a legal environment
Previous experience in a client service field preferred
Ability to multitask with attention to detail
Ability to handle complaints with professionalism, patience, and diplomacy
Working knowledge of MS Word, Excel and Outlook
Strong technical acumen to utilize conference room management software
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
The Compensation range for this role is up to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.
