Legal Administrative Assistant

K2 Services • Full-time • Hackensack, New Jersey, United States • 3d ago

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Our client is seeking a highly organized and detail-oriented Litigation Administrator to support attorneys and legal teams in a fast-paced law firm environment. This role is responsible for managing case files, coordinating court filings, supporting discovery and trial preparation, and ensuring all litigation deadlines are met accurately and efficiently.

Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Pay Rate:$ 30-$33

The ideal candidate will have strong litigation support experience, exceptional organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Essential Job FunctionsCase Management

Assist attorneys with case management from initial filing through final resolution.
Maintain case calendars and monitor critical deadlines.
Track court dates, filing deadlines, discovery schedules, and client communications.
Organize and maintain electronic and physical case files.
Ensure case records are accurate, current, and properly documented.

Court Filings & Legal Documentation

Prepare, proofread, revise, and format legal documents including pleadings, motions, briefs, exhibits, correspondence, and other litigation materials.
Manage all aspects of state and federal electronic filings (e-filing), ensuring accuracy and compliance with court requirements and deadlines.
Coordinate service of process and filing confirmations.
Maintain filing records and court-related documentation.

Discovery Support

Assist with the preparation, organization, and management of discovery requests and responses.
Gather, review, organize, and produce documents for discovery.
Coordinate deposition scheduling and preparation of deposition materials.
Maintain discovery databases and document repositories.

Trial Preparation

Assist attorneys with trial preparation, including trial notebooks, witness files, exhibits, and presentation materials.
Coordinate logistics for hearings, mediations, arbitrations, and trials.
Prepare exhibit binders and supporting documentation for court proceedings.
Ensure all trial materials are organized and readily accessible.

Legal Research

Conduct basic legal research and assist with summarizing relevant case law, statutes, regulations, and court rules.
Gather supporting information and documentation for motions and legal arguments.

Administrative Support

Manage attorney calendars, appointments, and schedules.
Schedule client meetings, depositions, hearings, mediations, and court appearances.
Coordinate with clients, attorneys, court personnel, vendors, and opposing counsel.
Process incoming and outgoing correspondence.
Perform general administrative duties and special projects as assigned.

Qualifications

3+ years of litigation support, legal assistant, litigation administrator, or related legal experience required.
Experience with state and federal court filing systems.
Strong understanding of litigation procedures and legal terminology.
Proficiency in Microsoft Office Suite, Adobe Acrobat, document management systems, and legal software platforms.
Excellent organizational skills with strong attention to detail.
Ability to prioritize competing deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work independently while supporting multiple attorneys and cases.
Demonstrated professionalism and discretion when handling confidential information.

Preferred Qualifications

Experience supporting litigation attorneys in a law firm environment.
Familiarity with e-discovery processes and document management systems.
Trial preparation experience.
Associate's degree, Paralegal Certificate, or equivalent combination of education and experience preferred.

Core Competencies

Attention to detail and accuracy
Strong organizational and time-management skills
Ability to multitask and prioritize effectively
Professional communication and client service skills
Problem-solving and critical thinking abilities
Adaptability and flexibility in a deadline-driven environment
Team-oriented mindset with the ability to work independently
Strong sense of accountability and follow-through

Physical Requirements

Frequent sitting, typing, and computer use throughout the workday.
Ability to review and process legal documents for extended periods.
Occasional lifting and carrying of files, boxes, and trial materials up to 25 pounds.
Ability to attend meetings, court proceedings, and firm events as needed.

#INDHP

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.