Administrative Assistant - Construction

Pyramid ETC Companies, LLC • Full-time • Ramsey, New Jersey, United States • $60k - $68k / year • 1m ago

General Contractor has an immediate opening for a Full-Time, In-Office Administrator to join the Compliance Team in its Ramsey, NJ office.

Desired Experience:

Data verification on certified payroll reports submitted by subcontractors
Maintaining subcontractor contact database
Maintaining subcontractor certifications
Maintaining department calendar of regulatory submissions
Data entry, filing, printing and copying, as needed
Monitoring company and subcontractor compliance with Davis-Bacon prevailing wage requirements
Entry of subcontractor Certificates of Insurance into company’s Accounting System
Continuous follow up with subcontractors to ensure COIs are received prior to the start of work
Assisting with renewing and maintaining all business licenses and required registrations
Communicating with subcontractors, architects, owners, local building departments, site superintendents and others, as required

Skills/Qualifications:

1-3 years experience working in a construction company HIGHLY preferred
Experience with certified payroll and/or insurance policy review preferred
Excellent verbal and written communication skills
Computer proficiency, experience with Timberline & Elation a plus
Highly organized with strict attention to detail
Good judgement with the ability to make timely and sound decisions
Ability to work independently and as a member of various teams and committees
Ability to process requests quickly and efficiently
Ability to provide excellent customer service
Ability to work efficiently and accurately in a fast-paced environment
Strong work ethic, self-motivated and self-starter
Deadline-driven

ETC Companies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.