Office Administrator

Waterford Real Estate Management • Full-time • Union, New Jersey, United States • 2d ago

About the role

Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day-to-day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

What you'll do

Administrative Support
- Manage office correspondence, including emails, phone calls, and mail
- Maintain filing systems (physical and electronic)
- Schedule appointments, meetings, and conference calls
- Prepare reports, presentations, and documents as needed
Office Operations

- Oversee office supplies inventory and order new supplies when necessary
- Coordinate maintenance and repair of office equipment
- Ensure office cleanliness and organization
- Assist with onboarding new employees (workspace setup, materials, etc.)
Communication & Coordination

- Act as the first point of contact for visitors and clients
- Coordinate internal communications and announcements
- Liaise with vendors, service providers, and external partners
Financial Administration

- Assist with basic bookkeeping tasks, such as invoicing and expense tracking
- Process purchase orders and maintain financial records
- Support budgeting and cost control activities
Data Management

- Maintain and update Rent Manager records
- Ensure data accuracy and confidentiality
- Generate reports and analyze administrative data where needed

Qualifications

Education
- High school diploma or equivalent
- Associate or bachelor’s degree preferred
Experience

- 2+ years of administrative or office support experience preferred
Skills

- Must be bilingual, with the ability to understand, speak, read, and communicate effectively in both English and Spanish.
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Attention to detail and problem-solving skills
- Ability to prioritize tasks and work independently

Work Environment

Office setting
Standard business hours 8:30am-5pm

Key Competencies

Reliability and professionalism
Time management
Customer service orientation
Adaptability and teamwork

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