The Senior Workplace Finance & Project Coordinator plays a critical role in supporting the financial management, governance, reporting, and delivery of Workplace initiatives across the Americas. This position serves as a key partner to Workplace leadership, helping drive financial transparency, project accountability, and reporting across a diverse portfolio of real estate, workplace transformation, and office operations projects.
The role is responsible for coordinating budgets and forecasts, tracking project performance, maintaining project documentation, supporting stakeholder communications, and producing reporting and analytics that help inform business decisions. The successful candidate will be highly organized, detail-oriented, and comfortable working across multiple priorities while collaborating with Finance, Procurement, Workplace, and business stakeholders.
While the primary focus of this role is financial and project coordination, the individual will also provide workplace operations support for the Morristown office, particularly as the office prepares for its workplace transformation initiatives in 2027.
What you’ll be doing
What will your essential responsibilities include?
Financial Planning, Budgeting & Reporting
- Support the annual budget and forecasting process for Workplace operating and capital expenditures.
- Maintain budget tracking tools and ensure accurate monitoring of actual versus forecasted spend.
- Partner with Finance, Procurement, and Workplace leaders to support financial reviews and reporting cycles.
- Assist with project budget tracking and variance reporting, escalating concerns to project and finance leads as needed.
- Prepare financial dashboards, presentations, and executive reporting materials.
Project Coordination & Governance
- Provide project coordination support for workplace, real estate, and office transformation projects led by Workplace Project Managers and team leaders.
- Update and maintain project tracking tools, timelines, action logs, and project documentation based on direction from project leads.
- Assist with scheduling project meetings, capture meeting notes, track action items, and support follow-up activities with stakeholders.
- Organize and maintain project documentation, governance materials, decision logs, and reporting repositories.
- Support coordination with vendors and internal stakeholders by facilitating communications, tracking deliverables, and maintaining records.
- Compile project status information and prepare reporting materials for review by project managers and leadership.
Communication & Stakeholder Management
- Prepare communications, presentations, summaries, and reporting materials for a variety of stakeholder groups.
- Track action items and deliverables and provide reminders to responsible owners and leads to support project progress.
- Support change management and communications associated with workplace initiatives and office moves.
- Build influential working relationships across Workplace, Finance, Procurement, HR, IT, and business teams.
Data Analysis & Continuous Improvement
- Gather, organize, and analyze workplace, financial, and project data to support decision-making.
- Identify opportunities to improve reporting, tracking, governance, and operational processes.
- Support development of standardized tools, templates, and documentation across the Workplace team.
- Ensure accuracy and consistency of project and financial records.
Morristown Office Support
- Provide light operational support for the Morristown office as needed.
- Assist with local vendor coordination, workplace initiatives, office communications, and employee experience activities.
- Support planning and execution activities associated with the future New Jersey
Morristown office relocation and workplace transformation project. - Partner with Workplace Operations colleagues to ensure continuity of local workplace services.
You will report to the Senior Manager, Workplace Strategy and Portfolio.
What you’ll bring
We’re looking for someone who has these abilities and skills:
- Bachelor's degree in Business, Finance, Project Management, Operations, Real Estate, Facilities Management, or a related field preferred; equivalent experience will also be considered.
- Moderate professional experience in finance coordination, project coordination, business operations, workplace services, or a related discipline.
- Experience supporting budgets, financial tracking, reporting, or forecasting activities.
- Experience maintaining project schedules, documentation, and reporting.
- Effective organizational skills with exceptional attention to detail.
- Outstanding written and verbal communication skills.
- Proficiency with Microsoft 365 applications, including Excel, PowerPoint, Teams, and SharePoint.
- Demonstrates robust analytical and problem-solving skills.
- Communicates clearly and professionally with all levels of the organization.
- Is proactive, collaborative, and comfortable working in a fast-paced environment.
- Has a customer-focused mindset and enjoys supporting both strategic initiatives and day-to-day operations.
What we offer
Inclusion
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
- Robust support for Flexible Working Arrangements
- Enhanced family-friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Total Rewards
AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.
We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see axaxl.com/sustainability.
Who we are
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
The U.S. base salary range for this position is USD $73,800 to 105,100.
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Actual pay will be determined based upon the individual’s skills, experience and location. We strive for market alignment and internal equity with our colleagues’ pay.
At AXA XL, we know how important physical, mental, and financial health are to our employees, which is why we are proud to offer benefits such as a competitive retirement savings plan, health and wellness programs, and many other benefits. We also believe in fostering our colleagues' development and offer a wide range of learning opportunities for colleagues to hone their professional skills and to position themselves for the next step of their careers. For more details about AXA XL’s benefits offerings, please visit US Benefits at a Glance 2026.
