Classification Title: Human Resources Coordinator
Salary: $59,536.00 Annually
Department: The Office of Human Resources
Pay Grade: ADM2
Reports To: Manager of Employment and HR Operations
FLSA Status: Exempt
Unit: Administrative
Opening Date: 8/27/2026
Closing Date: 9/3/2026 11:59 p.m.
**Open Only to Middlesex College Employees**
GENERAL STATEMENT OF JOB
The Human Resources Coordinator performs and coordinates key operational functions throughout the employee lifecycle. This position administers faculty and staff recruitment and onboarding/offboarding activities; serves as an administrator for the Human Resources Information System (HRIS); maintains the accuracy and integrity of employee data; and generates reports and analytics to support organizational needs. This is an individual contributor role that does not include supervisory or management responsibilities.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
- Coordinates and administers the full recruitment cycle, including collaborating with colleagues on job postings and advertising, providing guidance and resources to search committees, ensuring compliance with applicable federal and state regulations, and facilitating new employee onboarding activities.
- Researches and recommends advertising opportunities and job boards using applicant tracking system data; coordinates annual recruitment advertising expenditures and related vendor activities.
- Reviews and updates search committee and hiring manager resources related to interviewing, hiring procedures, and job offers; prepares and generates offer letters and related employment documentation.
- Administers employee onboarding and offboarding processes, including coordinating pre-employment and separation activities, processing unemployment documentation, ensuring required notifications to external agencies, and collaborating with departments to verify the completion of outstanding employee-related obligations. Evaluates and recommends process improvements to enhance operational efficiency and the overall employee experience.
- Performs HRIS administration functions, including entering and maintaining employee data, creating and distributing reports, troubleshooting system issues, and ensuring the accuracy and consistency of HR records. Serves as the primary liaison with HRIS vendors regarding system support, contract renewals, pricing, troubleshooting, and system enhancements.
- Conducts recurring HRIS data audits and reviews to ensure data integrity and compliance, including part-time hiring information on electronic form submissions.
- Provides operational guidance, training, and support to Human Resources Assistants, student workers, and temporary staff on departmental processes and administrative procedures, as assigned, without formal supervisory authority.
- In coordination with the supervisor, supports compliance with applicable federal and state regulations, including records retention requirements, labor law postings, new hire disclosures, and other employment-related requirements.
- Provides front-line customer service and administrative support to employees, applicants, and visitors by covering front desk operations as needed during the absence of the Human Resources Assistant.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Associate Degree
- Two (2) years of human resources experience
- Excellent written, verbal, and interpersonal communication skills
PREFERRED QUALIFICATIONS
- Bachelor’s Degree
- Knowledge of ADP Workforce Now
- Knowledge of federal, state, and local employment laws, and compliance topics
- Excellent customer service, written, verbal, and interpersonal skills
- CEBS, PHR, SPHR, or SHRM certification
- Experience working in a Human Resources area in higher education
SUPPLEMENTAL INFORMATION
SCHEDULE: Monday – Friday 8:30 a.m. to 4:30 p.m.
RETIREMENT: Pension Eligible
Work Arrangement
Consistent with the current application of Middlesex College Policy 4.18.0, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, and are subject to change or cancellation. Further, they are contingent on the employee completing an initial probationary work period and receiving approval from his or her immediate supervisor, and may be re-evaluated after six (6) months. Additional information may be found at:
https://middlesexcollege.edu/about/wp-content/uploads/sites/3/2023/11/policy-manual.pdf
NJ First Act
Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.
Equal Opportunity Employer
Middlesex College is an equal opportunity employer and prohibits discrimination on the basis of race, creed, color, national origin, ancestry, age, gender, marital status, familial status, religion, affectional or sexual orientation, atypical hereditary cellular or blood trait, genetic information, liability for service in the armed forces of the United States, or disability.
Affirmative Action and Compliance Statement
Middlesex College is firmly committed to a policy of Equal Opportunity and Affirmative Action. The College will implement this policy to assure that the educational programs, activities, services, benefits and employment opportunities offered by the College are available to all persons regardless of sex, race, creed, national origin, ancestry, nationality, color, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity, age, handicap (and/or disability), service in the armed forces, atypical hereditary cellular or blood trait, genetic information, refusal to submit to genetic tests, or refusal to make available results of genetic tests, in accordance with State and Federal laws. All employees and students are expected to accept these principles and to reflect their spirit in everyday relationships with fellow employees and students. Inquiries regarding compliance may be directed to the Affirmative Action Officer, Middlesex College, Chambers Hall, 2600 Woodbridge Avenue, Edison, New Jersey 08818-3050.
