Finance Administrator

Raphael and Associates • Full-time • Rutherford, New Jersey, United States • 21h ago

Raphael & Associates is a globally recognized third-party claims administrator and independent claims adjusting firm, known for delivering exceptional service. We understand the importance of staying agile in a dynamic market and pride ourselves on tailoring our solutions to meet the unique needs of each client. While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results.

Join Our Team
As a leader in the industry, we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration, innovation, and a shared commitment to excellence. We value professionals who bring creativity, vision, and a proactive, results-oriented mindset.
We are seeking experienced, motivated, and forward-thinking individuals to join our team and contribute to our continued success.

The Opportunity
The Finance Administrator is responsible for supporting the company's payroll, compensation administration, billing, accounts payable, independent contractor administration, expense reimbursements, and other day-to-day finance functions. A primary focus of the position is administering the company's 1099 network, including onboarding, documentation, ongoing maintenance, invoice and expense review, and payment processing. The role also supports the implementation of approved compensation changes, payroll processing, client invoicing, and financial recordkeeping, helping ensure financial information is accurate, complete, confidential, and processed on time.

Key Responsibilities

Payroll & Compensation Administration

Support the implementation and administration of approved employee compensation changes, including new hire compensation, promotions, salary increases, bonuses, and other adjustments.
Coordinate the administrative logistics of compensation changes, ensuring approvals are documented and updates are accurately reflected in payroll and employee records.
Support payroll processing by collecting, reviewing, and validating payroll information, including compensation, hours, deductions, bonuses, reimbursements, and other payroll-related data.
Review payroll reports for accuracy, identify discrepancies, and coordinate corrections as needed.
Assist with payroll reporting, reconciliations, audits, year-end activities, and employee payroll inquiries.

1099 Contractor Administration

Manage the administrative lifecycle of the company's 1099 network, including onboarding, ongoing maintenance, documentation, payment processing, expense reimbursements, and offboarding.
Administer contractor onboarding by collecting required agreements, tax forms, insurance documentation, payment information, and other required records.
Maintain accurate contractor profiles and monitor documentation for expiration, missing information, or compliance requirements; follow up as needed to obtain updates.
Coordinate changes to contractor information, payment details, rates, status, credentials, and other administrative records.
Review contractor invoices and expense reports for completeness, accuracy, appropriate approvals, and compliance with established requirements.
Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures.
Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation.
Identify opportunities to leverage technology and automation to improve 1099 onboarding, credentialing, documentation, assignment management, payment processing, expense reimbursement, and performance tracking.
Support the evaluation and improvement of the 1099 adjuster network process, including onboarding, credentialing, assignment, utilization, performance management, payment administration, expense reimbursement, and offboarding.

Billing & Finance Administration

Prepare client invoices using claim, service, time, expense, and other billing information.
Review billing information for accuracy, investigate discrepancies, and obtain required approvals or supporting documentation.
Distribute client invoices and maintain organized billing records.
Monitor outstanding billing items and assist with invoice questions, corrections, and account reconciliation.
Enter and maintain financial information in accounting, payroll, claims, billing, and payment systems.
Assist with accounts payable, expense documentation, financial reporting, reconciliations, audits, and other finance or administrative projects assigned.

Qualifications

High school diploma or equivalent; additional education in accounting, finance, business administration, or a related field preferred.
Prior experience in payroll, compensation administration, billing, accounts payable, bookkeeping, finance administration, or a similar administrative role.
Strong attention to detail and demonstrated ability to maintain accurate financial, payroll, contractor, and administrative records.
Highly organized with the ability to manage high volumes of documentation, recurring deadlines, multiple priorities, and follow-up activities.
Proficiency with Microsoft Excel and Microsoft Office applications, with the ability to learn and navigate accounting, payroll, billing, payment, and document-management systems.
Strong problem-solving skills with the ability to identify discrepancies, research issues, and follow them through resolution.
Clear and professional written and verbal communication skills.
Ability to handle confidential financial, payroll, compensation, tax, banking, employee, and contractor information with discretion.
Ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.

Benefits and Perks
We are an organization that values and recognizes the contributions of our team members. We offer a competitive compensation and benefits package commensurate with experience, including base salary, performance-based incentives, paid time off, comprehensive medical, dental, vision, and life insurance, as well as a 401(k) plan with company matching.

Raphael & Associates is an Equal Opportunity Employer. We are committed to building an equitable, collaborative and diverse workforce throughout our organization by providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, terminations, promoting, transferring, compensation, benefits, training, leave of absence, and other terms, conditions, and benefits of employment.

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.