Administrative Assistant provides comprehensive administrative and operational support to the Physician Enterprise Coding Education and Health Information Management (HIM) Department and Director. This role is responsible for ensuring the efficient day-to-day operation of the department through coordination of meetings, management of schedules, preparation of correspondence and reports, maintenance of records, and support of departmental initiatives. The incumbent handles confidential and time-sensitive information with discretion, collaborates with internal and external stakeholders, and facilitates communication across multiple teams. The Administrative Assistant is expected to deliver high-quality administrative support while maintaining professionalism, accuracy, organization, and exceptional customer service.
Principal Accountabilities:
- Provides administrative support to leadership and staff within the Physician Enterprise Coding Education and HIM Department to support efficient daily operations.
- Coordinates and schedules meetings, training sessions, committee meetings, and appointments; manages calendars and maintains departmental contact lists.
- Prepares, edits, and distributes correspondence, reports, presentations, meeting materials, and other departmental communications.
- Answers and directs phone calls, monitors departmental mailboxes, and responds to inquiries in a professional and timely manner.
- Maintains departmental records, filing systems, and electronic documentation while ensuring confidentiality and compliance with organizational policies.
- Assists with invoice processing, expense reporting, budget tracking, purchase orders, and other administrative financial functions.
- Supports departmental projects, audits, educational initiatives, and operational activities through coordination, tracking, and follow-up.
- Coordinates travel arrangements, conference registrations, meeting logistics, vendor interactions, and related administrative activities.
- Assists with data collection, report preparation, spreadsheet management, and presentation development for leadership and departmental initiatives.
- Serves as a liaison between the Coding Education and HIM Department and internal and external stakeholders, maintaining effective communication and performing other duties and special projects as assigned.
Qualifications
Required:
1. High School Diploma or equivalent.
2. Minimum 2 years of experience in Business Administration or relevant area.
Preferred:
1. Bachelor's degree in Business Administration or related field.
Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time. We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.
Our integrated network offers seamless access to Atlantic Health's entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health, several of our practices offer urgent care and walk-in services.
In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.
Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits
- Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance.
- Short-Term and Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan: Employer match, additional non-elective contribution
- PTO & Paid Sick Leave
- Tuition Assistance, Advancement & Academic Advising
- Parental, Adoption, Surrogacy Leave
- Backup and On-Site Childcare
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Benefits, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
