Accounting Assistant – Accounts Payable & Bookkeeping

Diamond Braces Orthodontist: Braces & Invisalign • Full-time • Teaneck Township, New Jersey, United States • 16h ago

Financial Administrator – Accounts Payable & Bookkeeping

Location: Englewood, NJ
Job Type: Full-Time
Schedule: Monday–Friday
Pay: Starting at $22.00 per hour, based on experience and qualification
Work Arrangement: In-office initially; hybrid schedule may be available after onboarding

Position Summary

We are hiring a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks, and financial document management.

This role is ideal for someone who is organized, accurate, dependable, and comfortable working with invoices, vendor records, spreadsheets, and accounting systems.

Responsibilities

Support Accounts Payable and bookkeeping operations
Enter, organize, and track vendor invoices
Maintain vendor records and W-9 documentation
Assist with vendor statements and payment inquiries
Support bank and credit card reconciliation documentation
Work within QuickBooks Online
Scan and upload financial documents into SharePoint
Maintain accurate electronic filing and naming standards
Identify missing, duplicate, or incomplete records
Support month-end accounting preparation

Qualifications

Accounts Payable, bookkeeping, accounting, or finance administration experience preferred
Strong attention to detail
Strong organizational skills
QuickBooks Online experience preferred
Microsoft Excel experience
SharePoint experience is a plus
Reliable and able to meet deadlines
Able to commute to Englewood, NJ

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
401(k) with Company Match
Paid Time Off
Paid Holidays
Discounted orthodontic care for employees and eligible family members
Career growth opportunities within Accounting and Finance
Potential hybrid schedule after successful onboarding

Why Join Us

This position offers hands-on exposure to Accounts Payable, bookkeeping, QuickBooks Online, vendor management, reconciliations, and month-end accounting.

There is a clear opportunity to grow into a broader accounting or finance role based on performance.