Legal Secretary - Community Associations

STARK & STARK P C • Full-time • Hamilton Township, New Jersey, United States • $50k - $70k / year • 1d ago

Job Details: Job Location: Hamilton Office - Hamilton, NJ, Salary Range: $50000.00 - $70000.00Salary, Stark & Stark is actively hiring a Legal Secretary for our Community Associations practice in our Hamilton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent work on behalf of our clients. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.

Responsibilities:

Prepare, revise, proofread, and finalize a wide range of legal documents, correspondence, forms, templates, governing documents, and filings for attorney review and approval. Provide administrative and legal support to attorneys in the Community Associations practice, helping manage a fast-paced workflow involving homeowner, condominium and cooperative association matters. Professionally answer and handle phone calls and act as client liaison on practice matters. Maintain organized and accurate electronic case files, including document management, scanning, copying, filing, faxing and mailing. Coordinate and prepare materials for association-related filings and transactions, including annual reports, attorney registrations, e-recordings, governing-document books and online versions, and other practice-specific submissions. Assist with billing inquiries, expense-related submissions, settlement or disbursement documentation, and follow-up activities as needed. Handle other responsibilities as directed.

Qualifications: The right candidate will have at least two years of law firm experience. Legal secretarial or comparable legal administrative experience in Community Associations matters is a plus. Knowledge of Filevine, NetDocuments and Rippe is a plus. Comprehensive knowledge of Microsoft Office is a must. The ideal candidate will be self-directed, and detail oriented with a high level of accuracy. Able to organize and manage multiple tasks in a fast-paced environment. Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties. Well organized and able to see an assignment through to successful conclusion. Self-directed; able to think analytically and solve problems with little direction. Able to demonstrate a customer service demeanor regardless of the person or issue at hand. Ability to learn and adapt to emerging technologies in the legal field.

Compensation & Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.

*No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.