Executive Assistant to the President & Chief Executive Officer (CEO)

WNET • Full-time • New York, New York, United States • 3w ago

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Job Description

Under limited supervision andin accordance withestablished policies and procedures, the Executive Assistant provides high-level administrative and strategic support to the President & Chief Executive Officer(CEO)of The WNET Group (WNET).This role serves as a trusted partner to the CEO, managing priorities,facilitatingcommunication, coordinating key initiatives, and ensuring the smooth operation of the Executive Office.

The Executive Assistant regularly handleshighly sensitive, confidential, strategic, and proprietary information and exercises exceptional judgment, discretion, and professionalism in all interactions. Serving as a primary representative of the Office of the President & CEO, this positioninterfaces withthe Board of Directors, senior leadership, donors, government officials, community leaders, and external stakeholders.

The ideal candidate is a proactive, resourceful professional who cananticipateneeds, manage competing priorities, andoperateeffectively in a fast-paced, high-profile environment.

Responsibilitiesinclude, but are not limited to:

Executive Support

Manages and prioritizes the President/CEO's complex calendar, appointments, meetings, travel, conferences, andspecial events, ensuring alignment with organizational priorities;

Anticipates the President/CEO's needs by proactivelyidentifyingscheduling conflicts, preparing materials, and coordinating follow-up actions;

Coordinates and manages all travel arrangements, including transportation, lodging, itineraries, and relatedlogistics;

Drafts, edits, proofreads, and prepares correspondence, reports, presentations, speeches, briefing materials, and other communications on behalf of the President/CEO;

Screens and prioritizes incoming communications, correspondence, and requests, exercising independent judgment regardingappropriate actionand response;

Manages the President/CEO's office operations, records, and files while ensuring the highest level of confidentiality and data security;

Board and Leadership Support

Serves as a liaison between the President/CEO, Board members, senior leadership, and key stakeholders;

Assistsin preparing presentations, reports, and supporting materials for Board meetings, fundraising activities, strategic planning sessions, and executive leadership meetings;

Maintains professional and responsive communication with Board members and other high-level stakeholders;

Project Coordination and Stakeholder Relations

Coordinates special projects and strategic initiatives on behalf of the President/CEO, tracking deliverables, deadlines, and outcomes;

Collaborates with departments across the organization to gather information,monitorprogress, and facilitate communicationregardingexecutive priorities;

Builds andmaintains positive working relationships with donors, community leaders, government officials, business partners, and external constituents;

Represents the Office of the President/CEO with professionalism, discretion, and sound judgment;

Administrative Operations

Receives and welcomes visitors, ensuring a professional and positive experience;

Assembles and organizes materialsrequiredfor meetings, presentations, and executive decision-making;

Maintainsaccuraterecords, reports, and documentation related to executive office activities;

Performs other duties and special assignments asrequiredto support the President/CEO and organizationalobjectives;

Qualifications:

Minimum of ten (10) years of progressively responsible executive administrative experience supporting a CEO, President, C-suite executive, or comparable senior leader;

Experience supporting a Board of Directors and executive leadership team strongly preferred;

Exceptional organizational, planning, and project management skills with the ability to manage multiple priorities and competing deadlines;

Strong critical thinking, problem-solving, and decision-making abilities;

Demonstrated ability to exercise sound judgment,maintainconfidentiality, and handle sensitive information with discretion;

Excellent written, verbal, and interpersonal communication skills;

Ability to build effective relationships and work collaboratively with individuals at all organizational levels as well as external stakeholders;

Proven ability tooperateindependently,anticipateneeds, and resolve issues proactively;

Strong attention to detail and commitment to accuracy;

Advancedproficiencyin Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint;

Ability to thrive in a fast-paced, dynamic, and highly visible environment.

This position will require an onsite presence 5 days per week. The WNET Group reserves the right to changeand/or modify this schedule at its discretion.

The WNET Group

437 Madison Ave

New York, NY 10022
www.wnet.org

It is the policy of WNET not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, veteranstatusor any classification protected by law.

The WNET Group offers competitive salaries, excellent benefits, and a supportive working environment. Salary ranges are based on benchmarked nonprofit and industry related data provided by an outside consulting firm and arecommensuratewith skills and experience. The compensation range for this position is $120,000 - $135,000. Internal equity considerations will be reviewed before making a final offer.