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Administrative Assistant

EverWonder Studio • Full-time • New York, New York, United States • 17h ago

Job Description

Title: Administrative Assistant

Base Salary Range: $20-$24/hour (depending on experience), overtime eligible

Benefits Eligible: No

Start Date: Flexible

Location: New York City - in-office Monday through Thursday, flexibility to work from home on Friday

Company Overview

What began as a documentary production company has grown into a dynamic, full-service nonfiction studio and trusted partner for creatives, brands, and distributors worldwide. From award-winning documentary features to the world's biggest live sports and entertainment events, we are dedicated to delivering impactful experiences that resonate with audiences everywhere. As we grow, we’re building a thoughtful, people-first culture that supports both our internal team and our productions in the field.

The Role

We're looking for an Administrative Assistant to support our CFO and COO. This role will help drive leadership effectiveness, team connectivity, and operational alignment. Through proactive coordination and sound judgment, this role will help the team operate efficiently and deliver against key business priorities.

Responsibilities

Manage calendars, schedule meetings and prioritize time.
Plan and coordinate travel and process expense reports.
Prepare agendas, briefing materials, and follow-ups for meetings.
Track deadlines and open items across business priorities.
Support events and screenings, including RSVPs, guest lists, and logistics.
Continuously evaluate existing processes and workflows and proactively propose improvements.
Support special projects as needed.
Support production or development projects as needed and time allows: deck design, research, assisting on site, etc.

Qualifications

Minimum 1 year of professional experience working in an administrative, coordinator, marketing, communications, entertainment, or related role.
Excellent organizational, multi-tasking and time management skills.
Proactive, adaptable, and calm under pressure in a dynamic, deadline-driven environment.
Strong interpersonal and collaboration skills, with the ability to build relationships across different departments.