Administrative Assistant

People Science, on behalf of a confidential client, a growing land solutions firm supporting infrastructure and utility projects nationwide is seeking a detail-oriented, organized, and professional Administrative Assistant to join their team and support title workflow and internal operations.

This is a great opportunity for someone who enjoys coordination, process tracking, and document-heavy work - and is interested in building a long-term career in a specialized, high-demand niche.

This position is mostly remote with occasional in-office needs.

The first week will be in-office for onboarding/training. 

Monthly in-office team meeting + quarterly team events

What You’ll Do

In this role, you’ll provide administrative support and help manage the title report process from beginning to end, including coordination with vendors and supporting the Title Lead.

Responsibilities include:

• Support the Title team by tracking the title report workflow from start to finish
• Coordinate with vendors/abstractors (send requests, obtain pricing, track progress, follow up on deadlines)
• Review and organize documents for accuracy and completeness (QA mindset)
• Help compile title report packages and assist with client deliverables
• Maintain trackers, schedules, and project documentation
• Communicate with clients and vendors regarding project status
• Assist with internal meeting coordination, scheduling, and preparation of materials (reports, agendas, presentations)
• Support invoicing and basic billing/accounting processes as needed (training provided)

What We’re Looking For:

We’re looking for someone who is reliable, organized, and excited to learn.

Ideal candidates have:

• 1+ year of experience in an administrative assistant or coordinator role (preferred)
• Strong attention to detail and ability to manage multiple deadlines
• Professional communication skills (written + verbal)
• Comfort working in a process-driven, document-heavy environment
• Interest in real estate/title work (experience is a plus, not required)

Required Skills:

• Strong experience with Microsoft Office / Microsoft 365, including:
  • Word
  • Excel
  • PowerPoint
  • Teams
  • SharePoint / shared drives
• Ability to organize, track, and manage workflow steps independently

Nice-to-have experience:

• Real estate, title, legal admin, or transaction support
• QuickBooks Online (especially Advanced)
• Adobe Professional
• Google Earth or online mapping tools

Why This Role?

This role offers hands-on training in a niche, growing industry where strong performers can build a long-term career and take on increased responsibility over time.

Interested? Apply today — we’d love to connect!