Job Title: Administrative Assistant
Location: On-site, Trenton, NJ
Compensation: $19
Employment Type: Full-time
Job Summary:
Our client is seeking an Administrative Assistant to provide administrative, organizational, and financial support to ensure efficient office operations and support their finance department. This Administrative Assistant will also execute daily financial tasks including bookkeeping and accounting support.
Responsibilities:
- Oversee daily office operations, including inventory management (supplies and incentives), purchase orders, receivables tracking, deposit preparation, and office equipment maintenance.
- Provide administrative support to staff and leadership (CEO/CFO/Project Manager), including research, data compilation, report preparation, and general project assistance.
- Coordinate meetings, travel, and events, including logistics, vendor management, catering, accommodations, and preparation of materials and presentations.
- Manage front office functions such as answering multi-line phones, directing calls, greeting visitors, and handling mail, deliveries, and facsimiles.
- Prepare, proofread, and maintain documents and records, including correspondence, reports, meeting minutes, and tracking community engagement and fundraising activities.
- Support office systems and procedures by making recommendations, assisting with network/equipment upkeep, and ensuring efficient administrative processes.
Requirements:
- Associate’s degree.
- 3 to 5 years of administrative, operational, and financial support experience.
- Proficiency in bookkeeping and accounting processes.
- Knowledge of data collection and database management.
- Advanced computer skills with regards to data entry, windows-based applications for word processing, spreadsheets, databases, and web navigation.
- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Interested? Apply Now: https://www.jjstaff.com/apply-now/
For more information regarding this position or other opportunities contact J & J at: Princeton@jjstaff.com or (609) 452-2030.
Why Join J & J?
J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms.
Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more. Get Started at: www.JJStaff.com.
We Specialize in: Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional.
Benefits: J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus.