Administrative Assistant (Judge's Secretary)

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $87,447.54.  

The Judiciary offers a strong opportunity for growth.

The Supreme Court is seeking an individual with excellent organizational and communication skills to support a Justice of the Supreme Court. Paralegal or legal skills are a plus.

Note: The physical location for this position will be the Justice’s chambers in Englewood, New Jersey

• Preparing and organizing all materials for Supreme Court appeals, petitions for certification, disciplinary matters, emergent matters and motions (both hard copy and electronic)
• Preparing and organizing all materials for oral argument and conference (both hard copy and electronic)
• Proofreading court materials for accuracy
• Performing cite and record checks
• Formatting judicial opinions and other legal documents, implementing revisions, and editing documents for grammar and formatting
• Maintaining workflow in and out of chambers 
• Managing and coordinating logistics for the Justice’s professional schedule and calendar, including speaking engagements and events
• Managing all incoming and outgoing communications, including mail, telephone, etc.
• Procuring supplies and equipment for chambers
• Drafting correspondence
• Answering inquiries from the public and Court staff
• Managing onboarding logistics for prospective interns and law clerks
• Coordinating law clerk schedules and time sheets

Five (5) years of experience in a legal setting as an attorney, paralegal, secretary or assistant, performing a variety of services including preparing and proofreading legal documents, and maintaining and organizing databases and records (hardcopy and electronic).

Individuals with strong organizational and communication skills are encouraged to apply. 

Substitution: Juris doctor (J.D.) degree may be substituted for (2) years of experience indicated above. Successful completion of a paralegal program or clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits may be substituted for one (1) year of experience indicated above.