Assistant School Business Administrator/Board Secretary

Title:               PROFESSIONAL STAFF POSITION

Assistant SchoolBusiness Administrator/Board Secretary

Effective Date:           June 1, 2026

Qualifications:

• Valid New Jersey School Business Administrator Certificate of Eligibility.
• A Bachelor's Degree from an accredited college or university with a major in business administration or a related field; Masters in Business Administration preferred.
• At least three (3) years of experience in an accounting related field with experience in school finance either as a school board employee or school auditor (CPA preferred).
• Proficiency in the use of a computer system and software appropriate for accounting, word processing, database, spreadsheet and payroll.
• Knowledge of/experience in GAAP budgeting, GASB 34, insurance, policies, regulations and grant accounting.
• Required Criminal History background check and proof of U.S. citizenship or legal resident alien status.
• Demonstrated organizational, communication and interpersonal skills.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable. 

 Reports To:    School Business Administrator/Board Secretary       

Job Goal:

To coordinate the management of the bookkeeping, payroll and accounts payable departments and to assist the School Business Administrator/School Board Secretary in the performance of his/her duties.

Performance Responsibilities:

• Assists the School Business Administrator/School Board Secretary in the budget preparation, administration, supervision, and control of the budget. 

• Prepares the monthly report of the School Business Administrator/School Board Secretary in accordance with state law and district procedures. 

• Expedites the annual audit by serving as liaison with the Board approved auditor and providing records as requested.

• Assumes responsibility for finalizing records (closing the books) at the end of each school year in accordance with state and federal law and district procedures.

• Ensures that the utilization of state and federal grants is completed in accordance with regulations and that appropriate financial records are maintained. 

• Assists the School Business Administrator/School Board Secretary in ensuring that district practices reflect appropriate regulations, guidelines, and procedures and all reports are filed.

• Oversee the implementation of GAAP and GASB 34 in accordance with state and federal law and district procedures. 

• Supervises the accounting, payroll and accounts payable departments.  Knowledge of year end payroll required filings. W2's, 941's, NJ Taxes and E-certification. 

• Acts as the School Business Administrator/School Board Secretary in his/her absence.

• Assists the School Business Administrator/School Board Secretary in the performance of his/her duties as the Secretary to the Board of Education as needed. 

• Assists the School Business Administrator/School Board Secretary in the supervision of the investment of funds and the debt service program. 

• Assists the School Business Administrator with the RFP process for food services program.

• Oversees the food service program.

• Assists the School Business Administrator with the implementation of district-wide purchasing.

• Assists the School Business Administrator with the Supervisor of the district's Transportation Program. 

• Attends various meetings concerning school finance, grants, GAAP accounting, 
  and other topics to obtain current regulations, guidelines, and information, then 
  shares information with appropriate personnel in the district.
• Participates in staff development opportunities in accordance with district guidelines and  
  resources to enhance job-related skills and knowledge.
• Keeps continually aware and knowledge of the laws, rules and regulations of the State 
  Department of Education and other governmental agencies pertaining to business policies, 
  practices, and matters relating to the affairs of the Board of Education.
• Demonstrates a willingness to assist and work cooperatively with colleagues.

• Displays tact and courtesy when dealing with students, staff, residents, and others in person and by telephone in the performance of this position.

• Must be available to attend Board meetings and take meeting minutes when necessary. 

Terms Of Employment:

Confidential position.  Twelve months.  Starting salary $100,000, based on experience.  Contract terms determined by the Board.

Benefits:  Comprehensive benefits package

Evaluation:  Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Certificated Personnel.

Community:

The Freehold Borough Public Schools is a Pre-K � 8 District in Monmouth County, NJ with a diverse student population of over 1,500 students. The district is comprised of two elementary schools and one middle school. Eighth grade students attend the Freehold Regional High School District.

To Apply:   Go to the District Website at www.freeholdboro.k12.nj.us, click on Employment Opportunities, apply through Frontline Recruiting & Hiring

Closing Date:             April 20, 2026 or until filled                                    EOE