Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role will be in Raritan, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Innovative Medicine Global Commercial Strategy Organization (GCSO) is recruiting for an Executive Administrative Assistant, located in Raritan, NJ.

The Executive Administrative Assistant is responsible for delivering comprehensive global administrative support to the Chief Global Data, Digital and AI Officer, GCSO, Innovative Medicine.

Key Responsibilities                                                                   

• Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners

• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence.

• Closely partner with internal teams to build and distribute pre-reads and training materials

• Coordinate domestic and international travel logistics and prepare/submit detailed expense reports.

• Plan and execute internal and external meetings, town halls, offsites and events

• Proficiency in utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplace

• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.

• Achieve results in the absence of day-to-day mentorship

• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems

• Manage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.

• Maintain office environment and serve as single point of contact for facilities

Qualifications: 

• A minimum of a high school diploma is required. An advanced degree is preferred.

• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.

• Ability to anticipate executive needs and collect or prepare information for executive review and action is required.

• Strong organizational skills and attention to detail is required.

• Experience supporting a large organization is highly desired

• Experience with Zoom and/or Microsoft teams is highly desired.

• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.

• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.

• Excellent communication skills are required.

• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.

• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

• Ability to innovatively lead a large organization in planning for international meetings is highly desired

This job posting is anticipated to close on 4/1/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year