Executive Administrative Assistant
Stefanini GroupStefanini Group is hiring!
Stefanini is looking for Executive Administrative Assistant in New Providence, NJ 07974
For quick Apply, please reach out to Ashish Gupta, call 248 582 6546/ email: ashish.gupta@stefanini.com
Job Title: Executive Administrative Assistant
Location: 675 Central Ave, New Providence, NJ 07974
Timings: 8:00 AM to 5:00 PM; 1 Hour Lunch
Job Description
- At Client, we believe that strong connections drive strong performance-whether between molecules or between people. Our success is built on the dedication of talented individuals who contribute every day across our global operations. We uphold uncompromising ethical standards and demonstrate deep appreciation for our employees while maintaining a strong commitment to environmental stewardship. As a leading specialty chemical organization, our focus on quality, innovation, and service consistently exceeds customer expectations.
Formula for Success
- Deliver real-time scheduling support, including booking appointments and anticipating or preventing conflicts.
- Organize and coordinate meetings, including room arrangements, catering, and logistics.
- Manage complex travel arrangements such as flights, ground transportation, and hotel/restaurant reservations for LT members in New Providence.
- Support leadership with special projects and strategic initiatives.
- Prepare, submit, and track expense reports for LT members.
- Assist with internal and external audits.
- Provide guidance on Shared Service Center processes.
- Support internal communications, including general announcements.
- Enter and track purchase requisitions to ensure timely processing of payments.
- Maintain employee email distribution groups.
- Organize and facilitate the monthly North America Employee Update meeting.
- Manage ScreenCloud communications and content.
- Coordinate executive visits to the site.
- Plan and execute site events, including the annual holiday party and other employee engagement events.
Ingredients for Success
- Minimum of 5 years of experience in administrative support or a related field.
- Bachelor's degree preferred.
- Demonstrated experience as an administrative or executive assistant.
- Exceptional time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Strong written and verbal communication skills.
- Excellent organizational and planning capabilities.
- Proficiency in Microsoft Office applications.
- Familiarity with AI tools and digital productivity platforms.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.
About Stefanini Group
The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.
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