Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant for the Global Commercial DAS - Oncology team located in Raritan, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.

The Executive Administrative Assistant provides high‑level administrative, coordination, and operational support to VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted thought partner to VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.

• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.

• Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.

• Provide stability, clarity, and momentum in complex, fast‑moving environments.

Executive Time, Calendar & Cadence

• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.

• Serve as an effective gatekeeper for scheduling and access.

• Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.

• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

Senior‑Level Meetings & Coordination

• ·Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.

• Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.

• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums.

• Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.

• Draft responses and communications that reflect executive voice, intent, and priorities.

• Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups.

• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

Administrative, Office & Operational Support

• Coordinate internal and external communications and initiatives on behalf of VPs.

• Oversee office operations, including supplies, services, purchasing, and vendor coordination.

• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

Project, Program & Enterprise Support

• Support leadership initiatives and special projects based on priorities and capacity.

• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.

• Support internal communities (e.g., Credo Committee, Culture Team) through coordination and logistics.

• Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.

Information, Travel & Event Management

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.

• Support onboarding through coordination of materials, access, and logistics.

• Coordinate travel, lodging, and transportation for Executives.

• Process and reconcile expenses in compliance with policy.

• Plan and execute meetings and events, including logistics, A/V, space setup, and catering.

Operational Excellence & Confidentiality

• Assist with budget tracking as required.

• Continuously improve administrative and departmental workflows.

• Handle sensitive and business‑critical information with absolute discretion and professionalism.

• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.

Cross-Functional Coordination

• Liaise with internal teams, external partners, and vendors to ensure smooth operations.

• Enable strong cross‑functional collaboration through clear communication and follow‑through.

Qualifications:

Required

• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‑level leaders

• Experience leveraging AI tools to enhance productivity and workflow efficiency

• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint

• Advanced calendar, meeting, and event management experience

• Exceptional written and verbal communication skills

• High judgment, discretion, and emotional intelligence

• Ability to synthesize information, anticipate needs, and operate independently

• Comfort with ambiguity, shifting priorities, and incomplete inputs

• Strong organizational discipline paired with enterprise‑level thinking.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:



Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits