Executive Assistant
Reworld ProjectsWho we are
For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.
Our Vision
Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.
Our Business
Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.
Our Value
Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.
All that we’re missing is you. Apply today!
About the role
Responsibilities:
Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
General administrative duties including answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals
Coordinates travel itinerary and make travel arrangements; prepares expense reports
Drafts communications
Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, responds/takes action as appropriate, and plans their distribution
Submits vendor invoices for payment into the financial system and maintains the status log
Handles all aspects of new hire setup/coordination
Orders and maintains supplies for the department
Supports other leaders and other VP-level individuals
Coordinates and plans Sales conferences, regional events, corporate meetings, and employee events
Manages regional data and reporting as needed
Other tasks as assigned
Position Requirements:
Exceptional verbal and written communication skills required
Minimum 7 years of administrative experience; previous experience in an Accounting or Finance related department is highly preferred
Associate’s degree, or appropriate formal training in a related discipline, or equivalent business experience
Extremely knowledgeable in Microsoft Word, Excel, PowerPoint, and Outlook
Well-organized with strict attention to detail
Ability to multi-task and prioritize work assignments
Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning
Available to work overtime as necessary
Display a great deal of initiative
Strong interpersonal skills and a team player
Knowledge of and adherence to all company policies and procedures
Ability to multi-task and prioritize work assignments
Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning
Available to work overtime as necessary
Display a great deal of initiative
Strong interpersonal skills and a team player
Knowledge of and adherence to all company policies and procedures
All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.
Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
Pay Transparency
Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.
The pay range for the primary location of this position is: $72,000.00 - $95,800.00 USD. For hourly roles, this is the annualized salary. To calculate the hourly rate, divide by 2080.Our DEI Commitment
Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.
Know Your Rights (Click to view poster)
If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us’ button. Under Inquires, select ‘Careers’ in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request’.
Attention Staffing Agencies & Search Firms
Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.