EXECUTIVE ASSISTANT | Ambulatory Care Center | FULL-TIME DAY SHIFT | 25322

Join Our Team at New Bridge Medical Center!**

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for an Executive Assistant.

Job Duties

Manages complex calendars and coordinates executive-level meetings for Senior Executives by prioritizing appointments; and providing them with relevant support material in a timely manner.
Screens mail for Senior Executives, ensuring that priority mail is delivered to them promptly; route mail to appropriately as required; and prepare responses for the Senior Executive’s signature or responses directly, as appropriate.
Screens telephone calls for Senior Executives; handles or forwards calls not requiring their attention; transfer only priority calls to Senior Executives.
Provides administrative support to Senior Executives, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments.
Communicates effectively with internal and external stakeholders.
Prepares agendas and information packets for the Senior Executive meetings, ensures they are distributed in a timely manner; records the minutes of these meetings and distributed to appropriate individuals.
Ensures adequate administrative and clerical coverage in the Senior Executives Office by coordinating the vacation and holiday schedules of secretarial staff and requesting temporary agency help as needed; has overall responsibility for maintaining employee attendance records (including vacation time, sick days); processes timecards and time sheets for department employees.
Prepares purchase orders, requisitions, check requests for the office of Senior Executives.
Arranges meetings and conferences (e.g., schedules speakers and arranges to have them paid, reserves meeting space, makes catering arrangements.)
Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience, and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations
Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. Assesses gaps in policies and procedures and creates necessary policies and procedures to fulfill these gaps.
Understands and adheres to the Medical Center’s Code of Conduct.
Familiar with the Medical Center’s Mission, Vision, and Values Statements.

Other Duties
Performs other duties as assigned to support the overall objectives of the department and organization.

Position Qualifications
Minimum of four or more years’ experience providing administrative support to a Senior Executive. Legal and/or Human Resources experience is a plus, but not necessary.
Skilled at Microsoft Office
Ability to plan and utilize time management skills.
Good organizational skills
Excellent oral and written communication skills.
Good interpersonal skills.

Education
High School required. Bachelor’s degree from an accredited U.S. college a plus

Job Setting/Physical Demands
Senior Executives and all areas of the Medical Center. Contact staff, outside agencies.
Somewhat sedentary, but mobility required.

Salary commensurate with experience within posted range

$60,000 to $80,000

We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.