Executive Assistant

Job Description: Executive Assistant (Female)*
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## *Position Overview*We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will be detail -oriented, possess excellent communication skills, and demonstrate the ability to handle confidential information with discretion. - - -
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## *Key Responsibilities*### Administrative SupportProvide high -level administrative support to the Executive/Senior Management
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Manage and maintain executive calendars, schedule appointments, and coordinate meetings
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Arrange domestic and international travel, including flights, accommodations, and itineraries
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Prepare agendas, presentations, reports, and correspondence as required
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Handle incoming calls, emails, and correspondence on behalf of the executive
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Screen and prioritize communications, ensuring timely responses
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### Meeting & Event CoordinationOrganize and coordinate internal and external meetings, conferences, and events
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Prepare meeting materials, take minutes, and follow up on action items
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Arrange refreshments, book venues, and manage logistics for meetings
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Coordinate with various departments to ensure smooth execution of events
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### Documentation & Record ManagementMaintain organized filing systems (both physical and digital)
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Prepare, edit, and proofread documents, presentations, and reports
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Handle confidential documents and sensitive information with discretion
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Maintain accurate records of expenses, invoices, and reimbursements
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### Communication & LiaisonAct as the primary point of contact between executives and internal/external stakeholders
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Build and maintain positive relationships with clients, vendors, and partners
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Communicate effectively on behalf of the executive when required
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Coordinate with different departments to facilitate smooth workflow
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### Office ManagementManage office supplies and ensure availability of necessary resources
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Oversee vendor relationships and coordinate with service providers
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Handle personal tasks and errands for the executive as needed
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Ensure the executive's workspace is organized and well -maintained
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### Project SupportAssist with special projects and research assignments
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Track project timelines and deadlines
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Compile data and prepare reports for management review
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Support business development activities as required - - -
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## *Required Qualifications*### EducationBachelor's degree in Business Administration, Management, or related field (preferred)
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MBA or relevant postgraduate qualification is an advantage
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### Experience3 -5 years of experience as an Executive Assistant, Personal Assistant, or similar role
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Experience supporting C -level executives preferred
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Background in corporate or professional services environment is a plus
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### Skills & Competencies*Technical Skills:*
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
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Experience with calendar management tools and scheduling software
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Familiarity with video conferencing platforms (Zoom, MS Teams, Google Meet)
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Basic knowledge of presentation and document design
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Typing speed of 40+ WPM with accuracy
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