Legal Secretary

ELIZABETH BOARD OF EDUCATION

Elizabeth, New Jersey

JOB DESCRIPTION

TITLE:                       Legal Secretary

QUALIFICATIONS:           

1. High school diploma or General Education Development (GED) certificate required;
2. Associate’s degree preferred.
3. Five years experience as a secretary; or graduation from a recognized school of secretarial skills and two years of job experience.
4. Legal office experience and basic knowledge of litigation necessary.
5. Ability to perform multiple tasks in a fast-paced executive office.
6. Ability to read, analyze, and interpret general legal periodicals, professional journals, technical procedures, or governmental regulations.
7. Ability to write legal reports, legal correspondence, and procedures manuals.
8. Ability to effectively present information and respond to questions from groups of managers, clients, and the general public.
9. Excellent interpersonal skills.
10. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
11. Ability to deal with problems involving several concrete variables in standardized
12. Proficient in applicable computer programs and Lexis
13. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO

Deputy Counsel

PERFORMANCE RESPONSIBILITIES

1. Takes and timely transcribes dictation of various types, including correspondence, reports, notices, recommendations, legal pleadings, memoranda and briefs.
2. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
3. Maintains a regular filing system and processes incoming correspondence and telephone calls as instructed.
4. Places and receives telephone calls and records messages.
5. Maintains legal department budget and request purchase orders through requisitions as required.
6. Orders and maintains supplies as needed.
7. Maintains a comprehensive and working knowledge of computer systems and programs to include but not limited to: EDUMET, Microsoft Office.
8. Transmits and receives facsimile information.
9. Performs any bookkeeping tasks associated with the specific position.
10. Assimilates and prepares payroll reports to include validation and reporting to the Payroll Department on a timely basis.
11. Maintains a schedule of appointments and makes arrangements for conferences and interviews for the General Counsel or Deputy Counsel and paralegals as directed.
12. Makes travel arrangements for the General Counsel or Deputy Counsel as directed.
13. Works with the General Counsel or Deputy Counsel in carrying out the day-to-day operations necessary to the smooth functioning of the district.
14. Serves as hostess for selected hearings and meetings.
15. Serves as a source of information about the regulations and policies of the legal department.
16. Maintains the records of Public Notices and advertisements for audit purposes.
17. Works closely with administrative and consultant personnel in providing necessary personnel and financial data for the proper development of plans and programs.
18. Performs other duties as assigned by the General Counsel or Deputy Counsel.

TERMS OF EMPLOYMENT

Twelve (12) months; tenurable

Contractual terms and salary to be determined by the Board

Evaluated by the Deputy Counsel at least once each academic year

DATE APPROVED                June 25, 2009

REV’D:                                  February 16, 2017