Medical Secretary - MS 26-03689

Job Title: Medical Secretary
Location: Paramus, NJ 07652
Shift: 8:30 AM – 5:00 PM

Note: This position will primarily report to the Paramus office, but, will be expected to float to the Montvale office to cover planned / unplanned PTO or if additional support is required on high volume days.

Required Years of Experience: Min of 1 year experience of front office in a medical practice 

Scrub Color: Black

Position Overview

We are seeking a detail-oriented Medical Secretary to provide administrative and clerical support to the Medical Staff leadership team. This role involves coordinating meetings, managing communications, maintaining records, and supporting various medical staff functions to ensure efficient departmental operations.

Key Responsibilities

• Provide administrative support to Medical Staff leadership, including coordination of meetings and documentation
• Schedule and coordinate department meetings, committees, and program-related activities
• Prepare meeting agendas, attend meetings as needed, and produce accurate meeting minutes
• Distribute correspondence and follow up on action items from meetings
• Maintain attendance records and documentation for medical staff meetings
• Prepare and distribute on-call schedules and communicate updates
• Manage physician mail distribution and maintain mailbox listings
• Handle incoming and outgoing communications, including phone calls and messages
• Coordinate document preparation, duplication, filing, and distribution
• Maintain office supplies and submit requisitions as needed
• Provide backup support to other administrative staff as required
• Perform additional administrative duties and special assignments as directed

Required Qualifications

• High School Diploma or equivalent
• Minimum 4 years of secretarial or administrative experience (or equivalent combination of education and experience)
• Proficiency in PC office software (e.g., Microsoft Office Suite)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills

Preferred Qualifications

• Prior experience in a healthcare or hospital setting
• Education or training in secretarial sciences or related field
• Knowledge of medical terminology

Additional Requirements

• Ability to work independently and manage multiple priorities
• Strong attention to detail and accuracy
• Professional demeanor and ability to handle confidential information

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.