Medical Staff Secretary - Full Time - Day

Our team members are the heart of what makes us better.

 

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

 

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

 

The Medical Staff Secretary performs assigned data collection and data input of medical provider credentialing and medical staff privilege information and associated activities. Provides additional administrative support to the Manager - MSO, Vice President, and President of Medical/Dental Staff and overall oversight by the Chief Medical Officer. Provides customer service actions that reflect a high degree of professionalism and are delivered in a prompt, courteous, and confidential manner. The Medical Staff Secretary will utilize standard office technology and applications, and credentialing software to perform queries from various informational databases and repositories routinely. All written and verbal communications reflecting provider information are considered private and confidential and should be safeguarded as detailed in HMH Health Information Management and Security policies and procedures.

A day in the life of a Medical Staff Secretary at Hackensack Meridian Health includes:

• Receives incoming office visitors, and telephone calls, records accurate messages, and places outgoing calls.
• Coordinates correspondence with the Medical Staff via email.
• Orders and replenishes food and beverages contained in the Physicians Lounge daily. (Monday - Friday)
• Notifies appropriate Food Service, Environmental Services, and Facility Maintenance departments for service, repair of equipment, or cleaning of the Physician Lounge.
• Order office supplies and maintain inventory.
• Maintains a current listing of physician email addresses and contact telephone numbers and distributes as directed. 
• Produces On-Call schedules for all Departments, distributes and communicates changes as received.
• Provide administrative assistance with department projects as requested.
• Assist in the preparation of accreditation surveys (TJC, CMS, etc.)
• Assist with board actions following approval of the Board of Trustees. 
• Assist with numerous physician social and administrative functions hosted by the medical staff.
• Maintain files for medical/dental staff ensuring that all documents are on file and current.
• Track expired provider documents (license, insurance, etc), enter CME credit, and assist in medical/staff mailings, reappointments, applications, and various medical staff projects.
• Responsible for maintaining student documentation and monthly data input to facilitate the onboarding process for Student Rotation for the contracted schools, Student Observers, and Student Educational Experiences.
• Coordinate Chairman/Division Directors regarding medical staff meetings.
• Prepare and distribute agenda, meeting notices, and materials and communicate to members prior to meetings.
• Attend department/division meetings as assigned and accurately record minutes.
• Provide support to committees as assigned.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), GED equivalent programs, and/or other Vocational degrees/certificates
• Minimum of 2 or more years of secretarial experience.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Associate's Degree.

Licenses and Certifications Preferred:

• National Association of Medical Staff Services (NAMSS) certification.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Minimum rate of $20.32 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Experience: Years of relevant work experience.
Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
Skills: Demonstrated proficiency in relevant skills and competencies.
Geographic Location: Cost of living and market rates for the specific location.
Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.


Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.