Purchasing Manager

The Purchasing Manager oversees, coordinates, and directs all procurement-related activities for Rowan College at Burlington County. This individual is also responsible for providing supervision and leadership for the departmental staff.

• Plan, organize, and control purchasing activities. 
• Ensure compliance with all relevant Federal and State laws and College policies and procedures.
• Supervise, evaluate, and provide professional development for assigned staff members.
• Manage the development, implementation, and monitoring of controls over purchasing procedures.
• Maintain, revise and work with campus departments to facilitate compliance with procurement rules and procedures.
• Make decisions regarding the proper method of purchase for all approved goods and services requisitioned (formal bid, informal quotation, or direct purchase) in accordance with state guidelines currently in effect.
• Assist in the preparation of specifications wherever required; review bids and analysis sheets after bid opening for compliance.  Utilizing analysis sheet, prepares draft Resolution to Board of Trustees recommending awards to vendors.
• Coordinate with New Jersey Division of Purchase and Property concerning New Jersey State Contracts.  Maintain a file on all current New Jersey State Contracts that are related to the purchasing of College equipment, materials, supplies, and services.
• Make inquiries to vendors concerning prices and delivery of goods and services. 
• Screen, select and contract with vendors and evaluate subsequent performance.
• Secure and review quotations through personal contact, email, mail, fax, and/or telephone.
• Produce reports and supporting documents.
• Streamline processes and procedures to promote effectiveness and efficiency.
• Ensure the procurement of competitively priced, quality products, taking into consideration the College and/or department needs and budget.
• Implement strategic initiatives into the procurement operation.
• Responsible for developing and maintaining the Purchasing Department’s annual operating budget and institutional effectiveness plans.
• Oversee all year-end closing projects.
• Review and track all contracts/agreements/leases terms and payment schedules.
• Ensure effective and efficient use of Bonfire software to ensure compliance with Board and College policies.
• Perform all other related duties as required.

Education Required:

Bachelor’s Degree

Experience Required:

5+ years in purchasing and 3+ years of experience supervising, developing and evaluating staff

Skills/Abilities /Knowledge /Other Requirements

• Knowledge of current local, state and federal purchasing regulations and laws.
• Excellent computer skills including proficiency in word processing, data entry, and spreadsheets. 
• Thorough knowledge of contract management and purchasing procedures. 
• Written and oral communication skills.
• Knowledge of Colleague, or previous experience utilizing an ERP system.
• Strong negotiation skills. 
• Ability to build and maintain relationships with vendors and internal and external customers and clients.

INSTITUTIONAL EFFECTIVENESS:

Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college.