Job Summary: The Sales Administrative Assistant supports the Sales and Catering departments by managing administrative tasks, maintaining organized records, and assisting with the preparation of contracts, proposals, and reports. This role ensures efficient operations and contributes to the overall success of the sales team. 

Essential Functions and Duties: 

• Provide friendly and service-oriented customer support to guests and associates. 

• Maintain high standards of personal appearance and grooming, following brand standards. 

• Organize and maintain sales files according to specified standards. 

• Complete monthly competition statistics and submit to the Director of Sales. 

• Prepare "Month End" reports for the Director of Sales and send to Corporate within the established timeframe. 

• Type and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff. 

• Prepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager. 

• Answer phone calls for sales and catering staff, taking messages when necessary. 

• Open and distribute hotel mail, maintaining records for daily mail cash receipts. 

• Process all RFPs as directed by the Director of Sales. 

• Monitor and order office supplies as needed, ensuring budget guidelines are met. 

• Assist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties. 

Required Experience, Education, and Skills: 

• Previous administrative experience, preferably in a sales or hospitality environment. 

• Strong organizational skills and attention to detail for maintaining accurate records and managing tasks. 

• Excellent communication skills, both written and verbal, for interacting with clients, team members, and vendors. 

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, CI (Consolidated Inventory), and Power Point. 

• Ability to prioritize tasks, manage time effectively, and work independently. 

• Familiarity with sales principles and processes is preferred. 

• Ability to maintain a professional appearance and attitude in a fast-paced environment. 

• Strong problem-solving skills and the ability to adapt to changing priorities. 

Work Environment: 

• Primarily indoor office work, with frequent use of computers and office equipment. 

• Occasional lifting of items up to 10 lbs., such as office supplies and files. 

• Must be available to work evenings, weekends, and holidays as needed to meet business needs. 

Other Duties:  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.