Secretary to the Director of Athletics

Allentown High School

27 High Street

Allentown, NJ 08501     

TITLE:      SECRETARY TO THE DIRECTOR OF ATHLETICS: 12-MONTH POSITION

REPORTS TO:               DIRECTOR OF ATHLETICS

The Secretary to the Director of Athletics is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with NJSIAA (New Jersey State Interscholastic Athletic Association) regulations and Board of Education policies. 

Key Responsibilities

• Athletic Event Management: Organize game schedules, coordinate transportation for away events, and arrange for officials and site security.
• Student Eligibility & Records: Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation.
• Financial Operations: Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff.  Prepare on-line ticketing.
• Departmental Communication: Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs.
• General Administrative Support: Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry.
• Any additional duties as assigned by Administration.

Required Qualifications & Skills

• Education: High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree.
• Experience: Typically requires 2�3 years of secretarial or administrative experience, preferably in an educational or athletic setting.
• Technical Proficiency: Expert-level skills in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office. Familiarity with specialized school software like Genesis, Arbiter, or rSchoolToday is often required.
• Communication: Strong interpersonal and writing skills to professionally interact with the school community.
• Compliance Knowledge: Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies.
• Mandatory Checks: All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident 

Physical & Work Environment

• Setting: Primarily an indoor office setting, but may occasionally require being outdoors in various weather conditions for athletic events.
• Demands: Ability to lift up to 25 pounds (e.g., equipment or files) and handle frequent interruptions in a fast-paced environment.
• Hours: Standard school hours
• Salary - Salary for this position shall be in accordance with the current agreed upon collective bargaining agreement.  All collective bargaining agreements are available on the District website.  https://www.ufrsd.net/page/employee-contracts-and-benefits.