Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant for SIA (Strategic Insights & Analytics) located in Titusville, NJ. This position may require up to 5% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

The Sr. Administrative Assistant for SIA (Strategic Insights & Analytics) will work directly with the Senior Director of Neuroscience, the Senior Director of New Product Business Development, EPG Analytics, and the Senior Director of New Product Business Development, CV/Cardiopulmonary/Retina. SIA (Strategic Insights & Analytics) is under the StAT (Strategy, Analytics & Transformation) Organization within Innovative Medicine. This position will include administrative duties and projects, requiring initiative and the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.

Responsibilities

• Provide general administrative support to three Senior Directors

• Provide some administrative support to Directors on each of the teams

• Make travel arrangements (e.g., manage calendars including internal and off-site meeting planning, schedules, updates, etc.)

• Provide Expense Reporting support

• Engage in routine and complex document preparation and file management

• Schedule/arrange meetings

• Communicate with internal/external partners at all levels of the organization

• Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities

• Independently organize large internal department or cross functional meetings onsite or offsite

• Plan and organize team building events (lunches, activities, socials, milestone events)

• Prepare and handle confidential correspondence

• Proactively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of applicable staff with relevant reminders of upcoming events and projected related deadlines.

• Provide excellent collaboration and teamwork skills.

This is not an exhaustive, comprehensive listing of job functions (may perform other duties as assigned).

 

Qualifications

• A minimum of a high school diploma is required

• An Associates or Bachelor’s degree is preferred

• A minimum of 2 years of administration experience is required

• Proficiency in MS Word, Outlook, PowerPoint and Excel

• Experience with online purchase order and travel arrangement systems

• Strong verbal and written communication skills

• Ability to work independently and maintain confidentiality

• The individual selected will maintain security and confidentiality of highly sensitive documents, information and proposals

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

Required Skills:

 

 

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).



Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:



Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year



This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.



For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits