2026-2027 Anticipated Secretary (Primary, Elementary, High School)

TITLE: SECRETARY

DEPARTMENT: Clerical/non-Clerical

REPORTS TO: Building Principal/Building Assistant Principal/Supervisor

QUALIFICATIONS:

1. High School Diploma.
2. Proficiency in typing and computer skills, including Google Suite.
3. General knowledge of student database systems.
4. General knowledge of office routine and procedures.
5. Any alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
6. Required: Criminal and employment history background check and proof of U.S. citizenship or legal resident alien status.

PERFORMANCE RESPONSIBILITIES:

1. Maintains a professional and efficient office and a friendly atmosphere.
2. Establishes and maintains an effective filing system and processes correspondence as instructed.
3. Sorts and routes incoming mail.
4. Handles all calls and directs them as appropriate.
5. Maintains a schedule of appointments and makes arrangements for conferences, meetings, etc.
6. Greets and welcomes visitors, parents, staff, and students.
7. Organizes and maintains an efficient inventory system. Allocates, and replenishes office supplies as needed.
8. Ability to draft correspondence as directed.
9. Ability to gather, understand, and organize information into spreadsheets and/or reports for administration as required.
10. Ability to use discretion and handle confidential matters relating to students, teachers, and/or administrators.
11. Tracks teacher attendance and notifies administration of excessive absences and/or patterns.
12. Processes purchase orders and maintain accurate records regarding receipt of materials.
13. Performs other duties as assigned. 

TERMS OF EMPLOYMENT: 10 or 12-month position. Salary is determined under the negotiated agreement.