Lease Administration Analyst

JLL • Full-time • Bedminster, New Jersey, United States • 2d ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Professional Lease Admin

What this job involves:

As a Professional Lease Admin at JLL, you'll serve as a critical point of contact in managing the complete lease administration lifecycle for our diverse portfolio of clients. This role places you at the intersection of real estate operations and client service, where you'll manage lease documentation, coordinate critical dates and obligations, and ensure seamless communication between landlords, tenants, and internal stakeholders. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and your meticulous attention to detail and proactive approach will directly contribute to the success of our clients' real estate strategies. Our Lease Administration platform supports a diverse set of client needs from basic management of lease abstractions and critical dates to full financial management of landlord invoices and reconciliation audits. We provide comprehensive knowledge and access to data across the portfolio that enables our clients to make strategic real estate decisions that support and enhance their core business. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you partner with cross-functional teams to deliver exceptional service and maintain the highest standards of accuracy and compliance.

What your day-to-day will look like:

Review, abstract, and maintain lease documents and related agreements in lease administration systems, ensuring data accuracy and completeness

Review CAM and other escalations, real estate tax invoices, and annual landlord reconciliation statements to ensure accuracy and lease compliance

Monitor and track critical lease dates including renewals, terminations, rent escalations, and option deadlines, proactively alerting stakeholders of upcoming obligations

Process reconciliation payments and conduct rent variance analysis to identify discrepancies and ensure proper financial tracking

Manage client, vendor, and landlord relationships while resolving rent and other landlord/tenant issues with professionalism and efficiency

Coordinate lease execution processes, including document preparation, routing for signatures, and maintaining organized lease files and audit trails

Handle data entry and management of Estoppel Certificates and other lease-related documentation

Generate regular reports and analytics on lease portfolio performance, critical dates, and financial obligations to support client decision-making

Support special projects as assigned by supervisor while maintaining compliance with company policies and client-specific requirements

Required qualifications:

3+ years of experience in lease administration, property management, or commercial real estate operations

Strong financial and analytical skills with ability to analyze complex lease-related financial data

Advanced reading comprehension skills and expertise in understanding and interpreting complex commercial lease language

Exceptional attention to detail with proven ability to maintain accuracy while managing multiple priorities in a high-volume work environment

Excellent written and verbal communication skills with ability to interact professionally with diverse stakeholders

Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) with capability to master company-specific accounting and database programs

Ability to work independently and within a team to build relationships and interact effectively with business partners.

Preferred qualifications:

Bachelor’s degree in accounting, Finance, Law, or related field, or associate’s degree with a minimum of 2 years of work experience in Real Estate Lease Administration, Accounting, Finance, Law, or Property Management.

Financial data base experience.

Familiarity with accounting principles related to lease administration and financial reconciliations.

Experience supporting corporate occupier clients or working within a tenant representation environment

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

63,100.00 – 63,100.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Bedminster, NJ

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.